Executive/Personal Assistant

Were hiring an Executive/Personal Assistant!As the Executive/Personal Assistant to our CEO (Steve Cela) and Sales Director (Sarah Newby), youll directly contribute to the explosive growth of Strategic Office Support.MUST LIVE IN HOUSTON, TEXASRole:Join the momentum at Strategic Office Support, where our explosive growth is fueled by our commitment to always deliver on our promises. Were on the hunt for a passionate and detail-oriented Executive/Personal Assistant to be the right-hand to our CEO and our Sales Director. If youre (1) committed to going above-and-beyond, (2) excited by varying projects with no day looking the same, and (3) love working with a tight-knit team, this role may be for you.As the Executive/Personal Assistant to our Houston-based Leadership, youll be at the heart of SOS. Recognized on the Inc. 5000 List of Fastest Growing Companies, SOS has experienced 1192% growth over the last 3 years. Your mission: to pave the way for continued growth of SOS.Time is the most valuable resource for our CEO and Director. In this role, your support with executive and personal tasks is essential, allowing the executives to concentrate fully on driving the business forward. You will serve as one of the primary gatekeepers to the companys CEO and Sales director (two individuals).If you thrive in a fast-paced setting and if you wantreal experience growing a company, this is your chance to make your next big career move!Responsibilities:Manage calendars with precision, ensuring seamless scheduling of business meetings, travel, personal appointments according to executives preferencesProactively plan and organize calendars 3 months in advance.Anticipate the executives needs by identifying potential conflicts and proactively updating stakeholders.When working on a long-term project, ensure is updated with the most current information by EODPrepare and refine reports and documents with meticulous attention to detailPrepare executives for meetings by providing agendas, background information, and necessary materials.Act as a gatekeeper and facilitator to protect the executives time while maintaining accessibility for key stakeholders.Monitor CEO and Directors emailsDraft, proofread, and edit correspondence on behalf of the executive with impeccable accuracy and toneEnsure written communication is clear, concise, accurate, and free of grammar errorsResponds to CEO and Director in Teams within seconds to 2 minutes during normal business hours.Attend all group meetings with/for executives and take notes, as neededHandle vendor, client and personal friend/family inquiries and correspondence with professionalism, balancing clarity and empathy in responsesPlan and manage complex travel arrangements, ensuring logistics run flawlesslyEnsure travel is booked well in advance and reservations are confirmed and reconfirmedOrganize events, meetings, and off-sites while maintaining a commitment to high standardsHandle personal matters and errandsManage dry cleaning, mail, packages, and package returns as necessaryAssist with CRM (HubSpot) maintenanceAssist with social media video filming and social media managementCoordinate daily tasks and follow-ups within the companySpecial projects as assignedRequirements:Must be available to work in person Monday-FridayWilling to be on-call, as neededWilling to be available outside of "working hours"Proven track record as an Executive Assistant or in a similar high-level support role in a fast-paced, growing organization such as Chief of Staff, Operations Manager, or General Manager in a smaller businessExperience as a personal assistant is a plusOccasional travel to events and meetings as needed, may include international travelStrong project coordination skills with the ability to multi-task effectivelyStrong organizational and time management skills; Process-drivenAbility to thrive in a dynamic and fast-paced work environment, adapting to changing priorities and demands.Technologically proficient. Experience with HubSpot and Social Medial Channels (YouTube, Instagram, LinkedIn) is a plusA proactive attitude and willingness to take on new challengesExceptional attention-to-detail and diligence to deliver on promisesJob Type: Full-timeBenefits:401(k)401(k) matchingDental insuranceFlexible spending accountHealth insurancePaid time offVision insuranceSchedule:Monday to FridayOn callWork Location: In person

Created: 2025-05-04