Assistant to Office Manager

Office Assistant - Community Ambassador / Reception & Meeting Coordinator***** Plano, TX, Monday - Friday, 8 am - 5 pm, $25-26 p/hWe're looking for a polished, proactive, and people-focused Office Assistant to serve as the face of our Plano office"”someone who brings energy, professionalism, and attention to detail to every interaction. This is not an Office Manager role, but it requires someone with strong initiative, hospitality instincts, and a "can-do" attitude to support a dynamic, high-end workplace serving internal teams, executives, and international clients alike. Expert in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word); tech-savvy.As our Community Ambassador / Reception & Meeting Coordinator, you'll be responsible for delivering a seamless and welcoming experience to employees and guests, maintaining an organized and operationally ready office environment, and coordinating day-to-day logistics with finesse.What You'll **Greet and assist all guests and clients, ensuring proper check-in through Envoy (iPad or app)Conduct morning and end-of-day walkthroughs to ensure office readinessMaintain cleanliness and order across all common areas, offices, and meeting spacesManage inventory, supplies, and provisioning; place timely orders and restock throughout the dayCoordinate conference room bookings and assist with scheduling and logistics for internal and external meetingsSupport office events and client visits with professionalism and hospitalityMonitor FedEx deliveries, and office access cards, and assist with reporting and logsExecute catering orders and provide support for executive-level events and meetingsPartner with Property Management and internal teams to ensure operational requests are completed efficientlyWhat You **3-5 years of experience in an administrative, reception, or facilities support role within a corporate office settingHighly organized with excellent time management and multitasking skillsExpert in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word); tech-savvy and eager to learnFriendly, polished, and professional presence"”comfortable working with executives and high-profile visitorsStrong communication skills, problem-solving mindset, and the ability to work independentlyDependable, reliable, and flexible"”you're the person who gets things done and keeps everything on trackIf you're a go-getter who loves creating a warm, organized, and well-run office environment"”we want to meet you. Apply now and be the heartbeat of our Plano office.

Created: 2025-05-07