Executive Assistant C-Level

We are currently recruiting for an Executive Assistant (C-level) in NYC (Hudson Yards) - in-office 5 days a week. In this role you will support a Financial Services Executive and the team with a variety of administrative tasks. 120K - 135K Base + OT + Bonus + Benefits Package***** Compose, draft, proof, edit, and finalize correspondence including e-mail and other documentsManage complex and fluid calendars, monitoring Executives' calendars and anticipate where problems / conflicts might arisePrepare for meetings supporting the needs of executives involvedHandle travel planning logistics for domestic and international trips; providing detailed itineraries, agendas, directions, and backup materials; prepare and submit expense reportsManage highly sensitive, confidential information with complete discretionExcellent organizational skills to support the productivity of the team (i.e. filing systems, trackers, contacts)Team player capable of working with internal and external stakeholders in a way that reflects the Firm's core values and principlesReview incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives' notes and directivesSchedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed**5-8+ years of experience as an Executive Assistant, C-level support & college degreeFinancial industry knowledge highly desirableAdvanced computer skills using Microsoft Office ** Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentationsExcellent writing, editing, and verbal communication skillsResearch savvy with extensive experience using online resourcesHighly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objectiveLocal candidates only. Must be in NYC area. No sponsorship.

Created: 2025-05-07