Executive Assistant and Office Administrator

COMPANY OVERVIEWPrecision Investments is a fast-growing commercial real estate investment firm passionate about the acquisition and value enhancement of shopping centers in Texas. We have had tremendous results transforming underperforming properties with our first 12 acquisitions (totaling over 300,000 square feet with over 120 tenants).MISSION STATEMENT & CORE VALUESOur MissionTo acquire and reposition value-add shopping centers in Texas to unlock their full potential while maximizing returns for our investors and have fun while doing it.Core ValuesHonesty & IntegrityAccountabilityEntrepreneurshipExcellenceCommunicationInitiativePOSITION OVERVIEWWe are seeking a highly organized, proactive, and adaptable Executive Assistant / Office Administrator to support the company's two co-founders and oversee daily office operations. This role is pivotal to keeping our office running smoothly while ensuring our leadership team remains efficient and focused. Core responsibilities include executive support, basic bookkeeping in QuickBooks Online, office administration and serving as a liaison with investors.  The ideal candidate is someone who possesses a high level of competence in performing a full range of responsibilities, is detail oriented, takes initiative, communicates effectively, takes pride in delivering high-quality work, enjoys solving problems and streamlining processes, and thrives in a fast-paced, dynamic environment. You should be comfortable working independently, working with some degree of ambiguity, and willing to take on any task.ESSENTIAL DUTIES & RESPONSIBILITIESExecutive SupportProvide direct support to the company's two partners on both business and personal matters Manage calendars, schedule meetings, coordinate travel, and handle reservationsAssist with tracking and follow up on projects, deadlines, and deliverablesPrepare and edit reports, letters, presentations, and other documents on behalf of leadershipAct as a gatekeeper and handle inbound communication (calls, emails, voicemails)Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching/purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.)Bookkeeping / FinanceUtilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reportsPrepare checks and bill payments, deposit checks, and monitor bank accounts Office Administration Oversee office operations to keep the office organized and running smoothlyAct as the point of contact for vendors, suppliers, and building managementOrder and manage office supplies, equipment, and snacks/drinks to keep the office stockedEnsure the office environment is clean and welcoming for visitorsMaintain office records, contact databases, and filing systems (paper and digital)Maintain an organized, professional, and welcoming office environmentCoordinate onboarding processes for new hires (e.g. IT setup, documentation, etc.)Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements)Assist with managing benefits coordination including health insurance enrollment and communicationHelp implement and uphold company policies and best practices Investor & Team CommunicationServe as a liaison with investors regarding payments, documentation, and distribution of tax formsMaintain and manage a shared company calendar, coordinating internal meetings, team events and lunchesProactively monitor, organize, and respond to multiple email accountsAttend and take notes during weekly team meetingsGeneralProactively find tasks, anticipate needs and take initiative during slower periods.Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates and company LinkedIn postsHandle miscellaneous projects and tasks as assignedUse discretion and integrity while handling confidential informationQUALIFICATIONS & REQUIREMENTSMinimum of 3+ years of relevant experienceSelf-Starter with the ability to work in a fast-paced environment while mostly working independentlyHighly organized, thorough, and detail orientedAbility to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demandsProficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) ability to quickly adopt new technologyExperienced with basic bookkeeping software (e.g. QuickBooks Online)Ability to take an unclear assignment and figure it outStrong written and verbal communication skills with a professional demeanorAPPLICATIONPlease apply by:Completing the Culture Index Applicant Survey: your resume to Stewart Korte at: skorte@

Created: 2025-05-12