Executive Assistant

Job Posting Agency Information: Kansas Department of Agriculture The Kansas Department of Agriculture is devoted to the total support of agriculture in Kansas. The department works for the entire Kansas agriculture sector including farmers, ranchers, food establishments and agribusinesses. The agency has a balanced approach to providing an environment that enhances and encourages economic growth of the agriculture industry and Kansas economy while promoting and advocating for the agriculture industry, the state's largest industry, employer, and economic contributor. KDA helps to ensure a safe food supply, protects natural resources, promotes public health and safety, protects animal health, and provides consumer protection to the best of our ability. Kansas Department of Agriculture: 1320 Research Park Drive, Manhattan, KS 66502 About the Position: * Who can apply: Anyone * Classified/Unclassified Service: Unclassified * Full/Part-time: Full-Time * Work Schedule: Days (8am to 5pm) * Eligible to Receive Benefits: Yes * Veteran Preference Eligible: Yes * Disability Preference Eligible: Yes Compensation: * Annual Salary Range: $53,000 - $58,000 Per Year * Hourly Pay Range: $25.48 to $27.88 Per Hour * Salary can vary depending upon education, experience, or qualifications. Employment Benefits: * Comprehensive medical, mental, dental, vision, and additional coverage * Sick & Vacation leave * Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave * Paid State Holidays (designated by the Governor annually) * Fitness Centers in select locations * Employee discounts with the STAR Program * Retirement and deferred compensation programs Visit the Employee Benefits page for more information… Position Summary & Responsibilities: This position will remain posted until filled. Location: KDA Headquarters, Riley County, KS The agency is looking for a dynamic individual who can work with a high degree of autonomy and professionalism with skills and experience in scheduling, organization, meeting and event planning, and document preparation. This individual will schedule internal and external meetings for the Secretary, make in-state and out-of-state travel, airline, and hotel accommodations and arrangements, and enter travel expenses for reimbursement into SMART for the Secretary, State Board of Agriculture, and other members of the executive team. They will need to complete purchase requisitions, encumbrances, and other fiscal documentation. The individual will perform various secretarial work under the general supervision of the Secretary, including properly documenting expenses from the Office of the Secretary, maintaining an external contact database, and monitoring subscriptions. They will develop and maintain a detailed understanding of agency programs and personnel to effectively refer constituent concerns to appropriate staff for timely assistance and monitor multiple email accounts, taking accurate and detailed meeting notes. At times, the individual will coordinate speaking engagements for the Secretary and assist in the development of presentations and the drafting of official correspondence with other executive team members. They will be expected to have well-developed communications skills, both oral and written. For event and meeting planning, responsibilities can include, but are not limited to, building online registration forms and post event surveys, sending invitations, collecting RSVPs, securing facilities, ordering catering, and printing materials. During business hours, the individual will be expected to courteously and professionally greet customers on the phone, greet walk-in guests and screen telephone callers for proper routing to ensure that the agency is responsive to customer service requests. Qualifications: * Three to five years of experience in general office, clerical, and administrative support work. Education may be substituted for experience as determined by the agency. * Ability to work cooperatively with others, develop, and maintain positive working relationships, but also work independently as necessary. * Must be a self-starter and work well in a team setting. * Detailed oriented and highly organized. * Good written and verbal communications skills required * Employee must have a valid Class C (or higher) Kansas driver's license or equivalent license from another state. Employee is responsible to maintain an acceptable driving record to safely drive state vehicle and be willing and able to fulfill all job-related travel normally associated with this position. Post-Offer/Pre-employment Requirements: Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at . If you need assistance with the tax clearance, please contact KDOR at (785) 296-3199 or by email at Recruiter Contact Information: * Name: Alyssa Satterthwaite * Email: * Phone: (785) 564-6713 * Fax: (785) 564-6777 * Mailing Address: 1320 Research Park Drive, Manhattan, KS 66502 Required Documents for this Application to be Complete: * On the My Job Applications page, verify these documents are present and valid. Upload or delete and replace if needed. * DD214 (if you are claiming Veteran's Preference) * Inside your Job Application, upload the these documents: * Resume (or choose existing resume if you have one) * Cover Letter Job Application Process * Sign in to your existing account or Register for a new account. * Review and complete your contact information on the My Contact Information page. * Upload documents listed in the Required Documents section of this job posting to the appropriate location. * Complete and Submit your application. * Check your email and My Job Notifications for written communications from the Recruiter. * Email - the email listed on the Careers>My Contact Information page. * Notifications - view the Careers>My Job Notifications page. See the helpful links below to assist in completing your application: * Instructions: * Job Search * Registration & User Account * Application * Frequently Asked Questions How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to , or can be mailed/delivered in person to: ATTN: Disability Hiring Preference Coordinator Office of Personnel Services Landon State Office Building 900 SW Jackson, Rm 401 Topeka, KS 66612 Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

Created: 2025-11-12