Office Manager/EA/PA

Job Title: Office Manager / Executive & Personal Assistant Location: Onsite - South Bay Industry: Property Management / Real Estate Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. Salary: 65k-80k Position Overview A well-established property management and real estate investment firm based in the South is seeking an organized, proactive, and personable Office Manager / Executive & Personal Assistant to oversee daily office operations while providing light personal support. This is a highly visible, front-facing role that combines office management, administrative coordination, and executive support. The ideal candidate will be a polished professional with excellent judgment, discretion, and the ability to keep both business and personal affairs running smoothly. Key Responsibilities Office Administration (Primary Focus) Oversee front office operations, including visitor reception, vendor management, and supply ordering Manage calendars, coordinate meetings, and handle correspondence for company leadership Prepare agendas, take meeting minutes, and track follow-up items Coordinate internal office events, holiday décor, and staff appreciation activities Support accounting and property management teams with administrative tasks, document organization, and light bookkeeping Maintain filing systems (digital and physical) and assist with invoice tracking or expense coding in QuickBooks Serve as the central point of contact for vendors, maintenance, and building management needsExecutive & Personal Assistant Support Arrange travel itineraries, accommodations, and reservations for the owner and family as needed Coordinate property maintenance schedules with the house manager in Montana Handle personal scheduling, reservations, and light household coordination Assist with vendor communication and contractor scheduling for personal properties Support expense tracking, bill payment, and light personal correspondence as requestedRequirements Must-Haves:5+ years of administrative, office management, or executive assistant experience Strong organizational skills with the ability to manage competing priorities Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Outlook, Excel, Word) Proven discretion, professionalism, and confidentiality Willingness to support both professional and personal administrative tasksPreferred:Experience in real estate or property management Familiarity with QuickBooks or light accounting support California Notary Public certification (or willingness to obtain - company will cover cost) Tech-savvy and comfortable learning new software or AI tools for workflow optimization Bachelor's degree preferred but not required

Created: 2025-11-28