Assistant Project Manager

Project Manager Assistant - Job Description The Assistant Project Manager will support the Project Manager in managing construction projects from an administrative and coordination standpoint. This role is ideal for someone with at least 3-5 years of experience, has a strong organizational, documentation and tracking skills along with the ability to bridge office planning with on-site execution. You'll spend approximately 60-75% of your time in the office, handling paperwork, submittals, estimates, and schedules, and 25-40% of your time visiting job sites to ensure plans are properly executed and to follow up on field changes. Key Responsibilities Assist in preparing and tracking project budgets, schedules, and estimates. Manage and submit RFIs (Requests for Information), submittals, and other daily logs as required. Coordinate and track drawing changes, ensuring field and office teams are aligned. Support monthly internal reporting, schedule updates, and progress documentation. Attend and follow up on progress meetings to keep all stakeholders informed. Meeting minutes documentations, ensuring appropriate signage are posted onsite, etc. Work closely with the Superintendent and Project Manager to document field changes and create or update change orders. Assist in tracking project milestones and deliverables. Ensure all paperwork is processed in a timely and organized manner. Follow up on project details internally and externally to maintain project momentum. Qualifications Minimum 5 years of experience in construction project coordination or project management. Strong understanding of construction workflows, especially from the office/administrative side. Proficient in estimating, scheduling and construction documentation. Familiarity with submittals, RFIs, drawing revisions and change order processes. Comfortable attending meetings, summarizing action items, and following up with teams. Strong organizational and communication skills. Ability to split time between the office (primary location) and active job sites as needed. Work Breakdown 60-75% in-office work: documentation, estimating, submittals, and internal meetings. 25-40% field time: site visits, field coordination, follow-ups, and change documentation.

Created: 2026-03-10