Proposal Coordinator

Civil & Environmental Consultants, Inc. (CEC) is looking to hire an experienced Proposal Coordinator to manage proposal production for an assigned group of regional offices located primarily in the Southeastern U.S. This position will be based in one of CEC's offices. You will coordinate and prepare responses to private and public sector Requests for Proposals (RFP), and Requests for Qualifications (RFQ) in pursuit of specific opportunities. Working directly with Project Managers and Principals, you will develop content and utilize your creative skills to prepare layouts, ideally tapping your experience with Adobe InDesign. You’ll report to the regional Marketing Manager in the department’s Business Development & Proposal Group and work on a talented team of Proposal Coordinators serving other offices.ROLES AND RESPONSIBILITIESLeads activities involved with gathering and formatting content associated with proposal developmentReviews RFP; develops proposal schedule; creates outline, organization chart and other diagrams as needed; participates in meetings; and facilitates communication among the proposal teamEnsures continuity and compliance with brand standards and RFP requirementsUses creativity to prepare document layouts in a visually appealing mannerProofreads and edits for format, grammar, style, punctuation, and spellingCoordinates the internal and potentially external flow and review of all proposal inputs and outputs with multi-disciplined, multi-office, and multi-firm project teamsPerforms internal personnel and project experience research in support of proposal effortsAssists with updates to resumes and project descriptionsCoordinates final proposal production, reproduction, binding, and shipping/submittal of document(s) when necessary1 - 5 years of proposal-related experience for a professional services, A/E/C industry, design, logistics, or operations and maintenance type firm desiredExperience working at a consulting engineering firm is preferred, and public sector experience is also desired, particularly with SF330 qualifications packages; experience with State Department of Transportation (DOT) proposals will move your resume upBA/BFA/BS in Communications, Marketing, English, or related degrees that demonstrate education in writing and/or graphicsSuperior written and oral communication skillsAbility to process information quickly and accurately, with organizational skills and heightened attention to detailFlexible and open to balancing priorities and managing multiple tasks simultaneously within compressed timeframesSensitivity to deadlines with a willingness to work necessary hours to meet themExperience working with Adobe InDesign requiredExperience with Microsoft Word - styles, tables, and paginationExperience using Adobe AcrobatExperience with MS PowerPointExperience with MS ExcelFamiliarity with Adobe Photoshop, Express, and/or Illustrator preferredWe have experts! CEC is consistently ranked as a Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way.We have support! We have a variety of Employee Resource Groups, including CEC Community - focused on giving back to the communities in which we work; CEC Ignite - focused on helping professionals early in their careers to develop their pathway; CEC iDEA - focused on inclusion, diversity, equality, and acceptance; and CEC Women - focused on creating internal and external opportunities for women to network and leverage professional experience! We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you - that is our goal. CEC offers you a small-firm work environment with large-firm opportunities. Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success. CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical, dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance. CEC is an equal opportunity employer. We do not discriminate in recruiting, hiring or promotion based on race, color, religion, sex (including sexual orientation, gender identity or expression, transgender status), national origin, age, disability, protected veteran status or any other basis or characteristic prohibited by applicable federal, state, or local law.THIRD PARTY RECRUITERSIf CEC has not expressly requested recruiting services or contractually engaged with you for recruiting services on a specific position, any resumes or candidate profiles sent to CEC shall be considered unsolicited. Therefore, any such submissions will be considered property of CEC, with no associated fees due to your firm.

Created: 2025-11-10