Office Manager

Description About the Role We are hiring for our client in Latham, NY, seeking a hands-on Office Manager / Bookkeeper to support a small, fast-paced office. This key position combines bookkeeping, HR support, administrative coordination, and daily operational assistance. The role requires someone detail-oriented, flexible, and able to work independently while supporting a small team. Key Responsibilities Accounting & Bookkeeping (Primary Function) + Manage high-volume QuickBooks Desktop accounting. + Process accounts payable/receivable, invoicing, billing, and collections follow-up. + Prepare and print checks, complete bank deposits (3u20135 days/week). + Complete journal entries, bank reconciliations, and bank requisitions. + Support payroll and prepare certified labor reports. + Assist with construction billing applications (experience a plus). Office Management & Administrative Support + Answer phones, take detailed messages, and provide excellent client interaction. + Support operations and scheduling for service jobs ranging from 2 hours to multiple days. + Handle company cards, receipts, and expense documentation. + Provide general administrative support for the office team. HR & Employee Support + Track hours and assist with payroll-related entries. + Prepare new hire packets and assist with benefits coordination. + Maintain organized employee files and support basic HR processes. Requirements Qualifications + Prior bookkeeping, accounting, or office management experience required. + Strong working knowledge of QuickBooks Desktop and Microsoft Excel. + Construction or union experience is a plus. + High attention to detail, accuracy, and follow-through. + Ability to multitask and shift between accounting and operational support. + Strong professional communication skills; able to handle collections calls diplomatically. + Must be reliable and comfortable working independently in a small team environment. Work Environment + Culture fit is extremely importantu2014looking for someone flexible, meticulous, and eager to learn. + Wear many hats: accounting, HR support, operations coordination, and client-facing tasks. Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use (.

Created: 2025-11-24