Facilities Assistant

Job DescriptionJob DescriptionFacilities AssistantCLASSIFICATION: Non-exemptREPORTS TO: Director of Facilities JOB DESCRIPTIONSummary/ObjectivePerforms administrative and coordination duties for the Director of Facilities.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Assist in managing properties utilizing property management software (IMPAK) to ensure property management company is responding properly and to ensure IMPAK is properly documented.Report to supervisor any problems, changes or delays in requested work.When necessary, schedule vendor work tasks as needed for job completion and document results.Coordinate proposals and contracted work as directed.Maintain files for relevant facilities related matters.Visit Branches when necessary for current projects and vendor coordination.Perform semi-annual inspections of bank facilities, document findings, and ensure resolution with property management company.Managing day-to-day facilities requests.Maintain the Branch contact list for property management company.Coordinate and follow-up on work requested through property management company.Coordinating with contractors.Other DutiesAssist Director with furniture requests.Assist with bidding process for bank signage.Other duties as assigned. Skills/AbilitiesIntermediate skills in Microsoft Office including Excel, Outlook, Word, and PowerPoint.Supervisory ResponsibilityThis position does not have supervisory responsibilities.Work EnvironmentThis job operates in an office setting, the opportunity to telework is not available. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Office environment with job duties conducted via telephone, face to face meetings, and on the computer. Physical DemandsThis position requires manual dexterity, the ability to lift files and open cabinets. This position requires bending, stooping or standing as necessary.TravelPeriodic travel is required for this position.Education and ExperienceHigh school diploma or equivalentAt least two years of administrative/office experienceExperience in facilities/property management a plus.Equal Employment Opportunity/M/F/disability/protected veteran statusPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Created: 2025-04-20