Business Services Specialist

Job DescriptionJob DescriptionDescription:The Business Services Specialist position at Omnis Pleasants, LLC is responsible for procuring materials, components, and services in a timely, and cost-effective manner. Develops and maintains vendor relationships, analyzes sourcing information, and executes vendor contracts. Key responsibilities also include supplier and part number maintenance, price negotiation, and ensuring the quality of the supply chain.Requirements:Qualifications:Bachelors in business management or accounting from an accredited university/college preferred and/or maximum of 2-4 years of relevant supply chain experience required. Preferred experience includes strategic aspects of purchasing, services and tactical buying and analysis.Experience in an operating public utility preferredKnowledge of the purchasing process with proven experience handling contracts/purchase agreements for a variety of work scopes and varying complexitiesFamiliar and skilled with the various purchasing and inventory transactions in an ERP or CRM system, preferably MAXIMO.Accomplished in negotiations and analysisProficient in Microsoft 365 applicationsExperience in processing invoicesDemonstrated ability to explore alternative solutions to reach outcomes that support the company's goals and objectivesProven success making recommendations on suppliers, identifying areas of supply risk, and providing support to contract and inventory implementationSound organizational awareness in and outside of the supply chain organizationFamiliarity with supply chain management principles and methodologiesAbility to communicate clearly and concisely (written/verbal)Demonstrated previous sourcing specialization in outage sourcing services, contracts and inventory managementKey Responsibilities:Procurement- Acquire materials, components, and services from vendors. Convert purchase requisitions into purchase orders in MAXIMO. Transmit purchase orders to vendors and maintain orders in the system to ensure delivery completion. Expedite and track deliveries as needed. Attend the weekly MRP meeting.Vendor Management- Develop and maintain relationships with suppliers, ensuring reliable supply chains.Price Negotiation- Negotiate prices, terms, and delivery with vendors.Vendor Contracts- Maintain, renew and create vendor contracts as needed. Working with the end user and Management to ensure that cost saving and operational objectives are met.Cost Reduction- Identify and implement cost reduction initiatives.Supplier Maintenance- Establish new vendors in MAXIMO. Maintain and update vendor information as needed.Stock Code Number Maintenance- Ensure that part number information in MAXIMO is current by performing updates as needed.Cross-Functional Collaboration- Support and collaborate with other departments such as Operations, Stores, Accounts Payable and Environmental. Resolve invoicing, receiving and quality disputes.Sourcing Analysis- Analyze sourcing information, identify areas for improvement, and present findings for process optimization. Maintain month end and open purchase order reports.Document Control- Maintain signed contract copies. Maintain Finance documentation such as credit reference sheet, WV tax exemption forms, etc.

Created: 2025-04-21