Office Manager

Job DescriptionJob DescriptionBenefits:Bonus based on performanceCompany partiesCompetitive salaryEmployee discountsFlexible scheduleOpportunity for advancementPaid time offParental leaveTraining & developmentBenefits/PerksCareers Advancement OpportunitiesFlexible SchedulingCompetitive CompensationJob SummaryThe Office Manager is highly organized and detail-oriented with strong multitasking skills. The Office Manager has the ability to prioritize tasks for the most efficient use of time while being able to keep deadlines. This position requires a high level of integrity, confidentiality, and maturity. Naturally driven to coach, mentor, and build strong working teams.ResponsibilitiesPerform administrative responsibilities including employee training manuals, employee performance reviews, dental treatment plans, patient informed consent.Coordinate staff activities to ensure maximum efficiency.Audit staff to ensure team members are completing assigned tasks and completing assigned checklistsNew hire orientation and paperworkMeet with staff to review, write up or train in proper office protocols. Meet with disgruntled patients who have questions or concerned about their experience.Perform morning huddle (team meeting) on time every morning before patients arrive.Oversee adherence to office policies and proceduresDevelop and help Implement accountability system for staff and doctors.Maximize office productivity by making sure administrative staff is scheduling patients and answering phones.Audit dental assistants to make sure office equipment is being used and maintained with proper OSHA guidelines.Coordinate schedules, appointments, and bookingsMonitor and maintain office supplies inventoryMeet and greet patients and staff with hospitality so that both staff and patients have a great experience at the office.QualificationsExcellent planning and organizational skills with strong attention to detailAbility to use organizational tools such as google calendar, Open Dental, Word and excel.Must have the ability to multitask and prioritizeAbility to prioritize multiple projects and adjust workload accordingly; time management criticalMust possess the ability to delegate authority and responsibilityAbility to maintain a high level of confidentialityAbility to act and operate independently to accomplish objectives and the ability to work within a teamExceptional problem-solving, analysis, and assessment with the ability to make good business decisionsExcellent communication and interpersonal skills with the ability to foster effective working relationshipsHigh level of professionalismHighest level of integrity

Created: 2025-04-24