Front Office Coordinator and Admin- Concierge Wellness

This is an amazing opportunity to join our exclusive facility. We need a like-minded and customer service oriented individual who is committed to upholding the high standards we provide for all our clients.This is a full time position for a Front Office Coordinator and AdminWe're looking for a professional with a positive attitude. Common sense, initiative and a willingness to take action are necessary in order to complete the tasks and duties for our office. You will work with a wide variety of clientele -- the ideal candidate will be comfortable multi-tasking, have good communication skills and contribute a helpful and positive attitude to our work environment. Strong work ethic and a high regard for patient confidentiality are a must.You must be highly accountable, have great follow up, organization and communication.RECEPTION / ADMIN DUTIES:Answer and triage phone callsConfirming and processing orders, prescriptions, records, documents and other itemsInventory managementOrder support and productionCompleting paperwork, reports and other items needed for day to day operationsAnswering client/team member questions and following up on requestsReporting, reconciliations and projects based on operational needsAdministrative work as assignedCreation and maintenance of spreadsheets, forms and checklist for personal useDocument managementSpecial projects: short term and on goingOther duties as assignedQUALIFICATIONS:Bachelor's degree preferred, but will consider Associates or other schooling equivalent experience.Minimum of 2 years administrative office experienceMinimum of 2 years customer service experienceMedical experience not required but preferredProfessionalism and maturity in speech and demeanor is requiredHighly organized with a dedication to follow through and an ability to proactively anticipate needsDemonstrated written and oral communication skills, and excellent interpersonal skillsExcellent computer and typing skillsMust be a team player and also capable of working independentlyAbility to thrive in a fast-paced, detail-oriented, high expectation environmentAvailable to work as needed basedMust be reliable and punctual, responsive and productiveMust work accurately but quicklyStrict confidentiality and discretion

Created: 2025-09-23