Assistant, Corporate Events, Creative & Digital ...

Position Summary:TKO is seeking an assistant who will support the Senior Vice President, Global Head of Corporate Events, Creative & Digital. We are seeking a proactive and detail-oriented Events Assistant to provide both essential and a broad range of support to the events and creative departments. This role requires excellent organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.Some local / domestic travel is required. Extended hours may be necessary during peak event seasons and on larger projects.Having a driver's license and car are required.Key Responsibilities:Organize and prepare agendas, materials, and follow-up notes for all meetings.Facilitate payment to vendors and track expenses, ensuring accurate accounting and adherence to budgetary guidelines.Submit and process event-related expense reports in SAP/Concur in a timely manner with the proper accounting codes, as well as expense reports for the SVP.Answer phones, schedule appointments, and manage calendars for the SVP and department staff.Support event coordination for a variety of properties and international marquee moments, including maintaining attendee lists, streamlining invitations, and ensuring confidentiality.Review vendor agreements in coordination with Legal.Provide on-site staffing at events and activations, assisting with check-in and providing overall support to hospitality and production teams.Curate and actively manage event calendars for departmental events and industry/cultural events.Work with Creative and Social teams to develop creative materials and assets.Work with PR/Internal Comms team on event communications, marketing, and social media strategies.Manage and upkeep the Events email inboxes, ensuring prompt responses and organization.Organize event supplies and inventoryMaintain event spreadsheets and resource documents - i.e. files of sites, hotels, meeting rooms, and associated vendorsQualifications:Minimum of 1.5 years of general business and administrative experience is requiredExperience working in an agency, event production or hospitality is recommended.Extensive knowledge of the film, television, media and sports industries highly recommendedInterest in interior design is helpful.Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.Proficiency with Outlook, Microsoft Office Suite ex. Excel, Powerpoint(& Google's equivalents, ex. Sheets, Slides); Zoom, WebEx; as well as event management platforms such as CVENT, Zkipster; and invoicing platforms such as, SAP Concur, is required.Strong communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.Ability to handle challenging situations with poise, understanding, and tact, while maintaining professionalism.Consistent, dependable, and accurate in completing responsibilities/tasksMeticulous attention to detail and a commitment to maintaining confidentiality.Strong problem-solving, critical and analytical thinking skillsAbility to work independently and collaboratively as part of a team.Flexibility to work occasional evenings or weekends as needed for events.

Created: 2025-09-25