Executive Administrative Assistant

Company DescriptionFoxifi Technologies LLC is a cutting-edge software technology company expanding from AUS to USA. We are specialising in scalable, intelligent, secure, and modern software solutions for financial service providers. Our expertise spans across Forex, Stock, Crypto, Funds, Payments, Exchange, Remittance, and other new financial innovations.Role DescriptionWe are seeking a highly motivated and organized Executive Assistant to provide direct support to the Founder & CEO and to help establish and grow Foxifi Technologies in the USA. This role is critical in coordinating the company's setup, managing administrative operations, supporting both business and personal settlement needs, and participating in product testing to provide end-user feedback.The ideal candidate is proactive, detail-oriented, resourceful, and comfortable working in a startup environment where responsibilities are diverse and evolving.Key ResponsibilitiesExecutive Administrative Support Manage CEO's calendar, schedule meetings, and organize travel across the USA and AUS Prepare presentations, reports, and correspondence on behalf of the CEO. Maintain confidential company and personal records. Vendor & Partner CoordinationResearch and engage with external service providers (legal, compliance, CPA, licensing consultants, real estate agents, etc).- Collect proposals, review pricing, and recommend options to CEO.- Track deliverables and ensure deadlines are met.U.S. Company Setup & Operations- Assist with establishing business infrastructure (licenses, permits, insurance, utilities, office management).- Support onboarding of new hires (admin staff, developers).- Manage office supplies, vendor contracts, and basic bookkeeping tasks in coordination with CPA.Relocation & Settlement Support- When needed, help CEO and other employees with U.S. settlement, including housing arrangements, school applications, and daily logistics.- Coordinate between USA and AUS schedules to ensure smooth business operations.- Act as a reliable point of contact during CEO's travel.Software Testing & End-User Feedback- Participate in internal testing of the company's software products as an end user.- Provide structured feedback on usability, clarity, and user experience.- Document issues and suggestions for the product development team.Additional Duties (Flexible Startup Scope)- Support marketing and event planning as needed.- Assist in project management and tracking product development tasks.- Provide ad hoc support to ensure smooth operations as the business grows.Qualifications2+ years experience as Executive Assistant, Administrative Assistant, or similar role (startup/tech/fintech experience a plus).Strong organizational and multitasking skills.Excellent written and verbal communication skills (English required; Mandarin a plus).Proficiency with Google Workspace, Microsoft Office, and ideally QuickBooks or similar.Comfortable working independently and handling sensitive/confidential information.Familiarity with software or web applications; ability to provide structured feedback as a test user.Compensation & Work EnvironmentFull-time, 40 hours/weekSalary range: $50,000 - $80,000 per year, depending on experience.Benefits: Flexible working arrangements, paid time off, potential for performance-based bonuses.Growth opportunities: As Foxifi Technologies expands, this role may develop into an Operations Manager or Chief of Staff position.Learning opportunities: Understand the different business areas of financial services, across Forex Trade, Stock CFD, Crypto, Fund Management, Remittance, On/Off Ramp, Payments, etc.

Created: 2025-09-25