Construction Administrative Assistant

Pay: $60,000.00 - $80,000.00 per yearJob description:Englewood Cliffs, NJ | Full-Time | In-Office | $60,000 - $80,000About the RoleWe're looking for a detail-oriented Construction Administrative Assistant to join our team and support projects that shape schools, transit hubs, and community spaces across New York and New Jersey. This is a great opportunity for someone who thrives in a fast-paced environment and wants to be part of a certified Women Business Enterprise (WBE) General Contractor with a growing portfolio of public sector projects.As an Administrative Assistant, you'll be the backbone of our operations "” helping keep projects organized, documentation accurate, and communication flowing between the office, field teams, and clients.About UsFounded in 2000, this certified Women Business Enterprise (WBE) has grown into a trusted General Contractor serving New York and New Jersey. Specializing in interior renovations, exterior faí§ade projects, and large-scale construction in the public sector, the firm has successfully delivered more than fifty projects for schools, transportation hubs, and community facilities.Since 2000, the mission has been to provide exceptional general contracting services with a hands-on approach that ensures projects are completed on time, within budget, and to the highest standards of quality. From estimating and planning to cost control and execution, the company's goal is to consistently deliver excellence across every project.Built on a foundation of strong leadership, industry knowledge, and a commitment to quality, the company continues to expand its presence in the public sector while delivering lasting value to clients.What You'll DoProvide day-to-day administrative support for project managers and senior staffManage project documentation "” contracts, RFIs, submittals, and change ordersAssist with compliance paperworkTrack schedules, budgets, and deliverables to ensure projects stay on targetCoordinate with vendors, subcontractors, and city/state agencies as neededMaintain organized filing systems (digital & hard copy)Handle general office tasks including phones, scheduling, and correspondenceWhat We're Looking For5+ years of constructionadministrative support experience3+ years of experience working with New York / New Jersey public projects, particularly with the NYCSchool Construction Authority (SCA).Proficiency with QuickBooksProficiency with Microsoft Office Suite (Word, Excel, Outlook); knowledge of Procore or similar construction software a plusStrong organizational and time-management skillsExcellent written and verbal communication skillsAbility to juggle multiple tasks and meet deadlines in a fast-paced environmentA proactive, problem-solving mindset and a team-player attitudeWhy Join UsBe part of a mission-driven contractor that builds schools, transit hubs, and community facilities across NY and NJWork with a tight-knit, supportive team that values collaboration and growthGain hands-on exposure to public sector construction projects with room to grow into project coordination or management rolesCompetitive compensation, benefits, and long-term career potentialHow to Apply If you're ready to take the next step in your career and play a key role in building New York and New Jersey's future, apply today.Job Type: Full-timeBenefits:Health insurancePaid time offExperience:Construction administrative: 5 years (Required)New York construction public project: 3 years (Required)Ability to Commute:Englewood Cliffs, NJ 07632 (Required)Work Location: In person

Created: 2025-09-25