Office Manager

OverviewCorten is recruiting an Office Manager to support the Firm administratively, operationally, and relative to marketing and communications. This individual will be responsible for overseeing the office environment, organizing special events, monitoring IT needs, assisting with human resource and compliance initiatives, maintaining databases and coordinating the Managing Partner's and COO's calendar and travel. The Office Manager will serve a key role in our entrepreneurial, real estate investment company, working directly with senior management and ensuring that the Firm has all necessary resources to operate efficiently.Duties & ResponsibilitiesCollaborate with the administrative and investment teams seamlessly to ensure their functions are well supportedLiaise with Corten's affiliates, outsourced service providers (human resource, IT/cybersecurity, compliance and PR), suppliers/vendors, landlord and investors/customers as required by Managing Partner and COOMonitor office inventory and furniture/IT needs, order supplies and other materials manage periodical subscriptionsExecute mass mailings, coordinate meeting and conference call participationPlan and manage special events for staff, operating partners and investors - handle travel, entertainment and RSVPsAssist with the compilation of human resource, IT/cybersecurity and compliance data/reportsGenerate research and complete special projects as neededMaintain records and manage files (hard copy and network)Maintain confidentiality of all Firm and personal informationQualificationsDemonstrated problem-solving and project management skillsExperience working in the real estate or investment management sectorsAbility to communicate (orally and in writing) in a highly professional manner when dealing with colleagues and third partiesMust be able to work in a fast-paced environment, handling multiple tasks and addressing needs proactively and on-timeMust be detail oriented and accurate in composing and proofing materialsMust be proficient in all Microsoft 365 applications; knowledge of CRM, data security and compliance applications a plusEducation & ExperienceBachelor's degree in business, accounting, communications, marketing or liberal arts5+ years of relevant office management, project management and/or marketing experience preferredPennsylvania Notary Public Certificate or willingness to obtain certificate immediately following hire date

Created: 2025-09-25