Contract Administrator

?? Analyst I - Customer Contract Administration (Accounting/Finance)(12-Month Contract | Onsite - Irvine, CA)Location: 17200 Laguna Canyon Road, Irvine, CA 92603Client: Medical Equipment ManufacturingDomain: Accounting | Finance | Administrative Contracting Support?? Work Schedule & EnvironmentOnsite: Irvine, CA (Laguna Canyon location).Schedule: Monday - Friday, 8 hours/day.Interviews: Video-based.Shift: 1st shift (standard business hours).?? About the Role: APM Medical Affairs team is seeking a detail-oriented Analyst I - Customer Contract Administration to provide administrative and contracting support. This role is critical in managing invoices, contracts, RFAs, and committee logistics while ensuring compliance and accuracy.You will work cross-functionally with Medical Affairs, Compliance, and external stakeholders, directly contributing to the mission of advancing medical innovation and operational excellence.?? 3 Must-Have Skills (Highlighted for Selection)1?? Proven Administrative & Contracting Support ExperienceHands-on experience with invoice tracking, contract lifecycle management, compliance documentation (RFAs), and committee coordination.2?? Advanced Microsoft Office ProficiencyExcel: Data tracking, pivot tables, VLOOKUP, reporting.PowerPoint: Creating executive-ready slides using templates.Outlook: Calendar management and scheduling across time zones.Word: Document formatting and compliance support.3?? Strong Attention to Detail & Communication SkillsAccuracy in data entry, reporting, and documentationClear communication with cross-functional teamsProven ability to summarize meetings into concise materials?? Key ResponsibilitiesManage and track all global departmental invoice payments, ensuring reporting accuracy.Track and maintain Global ISS monitoring equipment invoices and recordsHandle Request for Authorizations (RFAs) in compliance with standards.Support contract lifecycle management by updating reports and tracking contract statuses.Manage schedules and calendars for ISS Executive Committee & Grant Awarding CommitteeCreate accurate PowerPoint reference slides for committee meetings.Assist in planning off-site department meetings and provide logistical support for consulting agreements.Perform general administrative tasks, including filing and document management.?? Education & ExperienceHigh School Diploma or equivalent required2+ years of relevant experience in administrative, contracting, or finance support. ? Skills & CompetenciesStrong computer proficiency (MS Office Suite: Excel, Word, PowerPoint, Outlook)Excellent written and verbal communication skillsStrong attention to detail and organizational skillsAbility to manage cross-functional communications across departments and with external contacts.Problem-solving mindset with ability to work under strict deadlines.Knowledge of policies, procedures, and compliance requirements is a plus.

Created: 2025-09-25