Tour Planner, Administrative Assistant (tech)

Who We AreProwess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients' technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients' businesses, so we can add value at every stage of engagement to help them succeed.Who You AreProwess Consulting is looking for a Tour Planner to help our client with scheduling, planning and managing tour requests for their technology center.To be considered for this role, you must reside in the greater Seattle area. This is a full-time job that requires on-site attendance Monday through Friday. No third-party agencies, pleaseThe Role and ResponsibilitiesScheduling, planning, and managing all tour requests Gathering information and coordinating logistics for tour requests via phone calls and emailManaging inboxes, calendars, and booking tools Reporting any technology or maintenance issues Maintaining positive public relations with stakeholdersCoordinating catering (as needed)Maintaining documentation (training manuals, templates, etc.)Greeting executive level individuals and act as a liaison to assist the processQualificationsPrevious experience in a professional administrative assistant role is required, dealing with the C-suite, preferably in a tech environmentStrong organization and multi-tasking abilities a mustEffective communication skills, both verbal and written, for interacting with staff, visitors, and external stakeholders For this role, you must be polished professional, knowing how to interact with high-level executivesA strong attention to detail is requiredProficiency in Microsoft Office applicationsA positive, proactive attitude is a must. Experience with preparing documents, maintaining filing systems, and using communication tools (email, scheduling systems).Experience with Power BI is requiredAdditional DetailsThe offered pay range for this position is $65,000 - 75,000 per year, depending on experience and geographic location.Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing. For more information, please visit

Created: 2026-05-08