Executive Assistant $80-95k plus bonus

Executive Assistant$80-95k plus bonusAddison, TXResponsibilitiesProvide comprehensive administrative and operational support to the CEO and Founder and Principal.Provide high-level, trusted support to the CEO and Principal, managing a wide range of confidential and time-sensitive responsibilities to ensure smooth day-to-day operations.Coordinate and manage complex calendars for the CEO and Principal, including meetings, appointments, and podcast recordings.Support workplace operations in coordination with building management, including conference room scheduling, security badges, and parking logistics.Facilitate conference sponsorships and attendance, including travel arrangements for company attendees, in collaboration with Marketing.Partner with Marketing to support executive-driven initiatives and special projects, ensuring follow-through and alignment with leadership direction.Review and proofread marketing materials and communications prior to distribution, including newsletters and other company communications, ensuring accuracy, consistency, and professionalism.Review assigned projects and tasks within Asana to support cross-functional coordination and timely execution.Organize and book company-wide travel arrangements, including negotiating preferred hotel rates and ensuring cost-effective solutions.Prepare, review, and submit expense reports for the CEO and Principal.Gather, reconcile, and manage receipts for corporate credit cards.Support Human Resources and legal processes by drafting and coordinating employment agreements, severance letters, NDAs, independent contractor agreements, and related documentation.Provide oversight of the Receptionist/Office Manager, including day-to-day supervision and ensuring appropriate front-office coverage.Regularly provide coverage for Receptionist/Office Manager during lunch breaks or absences as part of normal responsibilities.Assist with office operations as needed to maintain continuity and professionalism, while maintaining focus on executive-level support.Maintain strict confidentiality and discretion in all matters related to leadership, personnel, and company operations.Comply with all company policies, procedures, and directives.Perform additional duties as assigned in support of executive leadership and company priorities.RequirementsExperience supporting executives or operations within the oil and gas industry is required.Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); must be able to independently create, edit, format, and manage documents, spreadsheets, calendars, and presentations.Excel proficiency sufficient to navigate, organize, filter, and manipulate data accurately (advanced formulas such as VLOOKUPs not required).Demonstrated ability to draft, proofread, and distribute professional business correspondence.Proven experience coordinating and booking travel, including flights, hotels, and ground transportation.Strong written and verbal communication skills, with sound judgment related to tone, clarity, and professionalism.High level of organizational skill with the ability to manage multiple priorities and deadlines simultaneously.Exceptional attention to detail and accuracy across communications, scheduling, and documentation.Ability to exercise discretion, professionalism, and sound judgment when handling confidential information.Comfort working cross-functionally with executives, marketing, HR, and operations teams.Ability to work independently, anticipate needs, and adapt in a fast-paced, executive-driven environment.BETTER TALENT. BETTER OPPORTUNITY. FIND IT HERE.Bell & Associates, Inc. is a recognized Executive Recruiting & Staffing leader based in Kansas City. We focus and specialize in the following practice areas - Accounting/Finance, Engineering, Executive Leadership, Financial Institutions, Healthcare, Human Resources, Information Technology, Manufacturing/Operations Management. We provide top talent to our clients on a Direct Hire, Contract, and Contract-to-Hire basis.

Created: 2026-05-08