Office Assistant / Administrative Coordinator

Job Title: Office Assistant / Administrative CoordinatorLocation: Plano, TXJob Type: Full-time, in-officePhysical Office Staff Size: 15-20 employeesRole Overview:We are seeking a reliable, organized, and proactive Office Assistant to support daily administrative operations in a small, fast-paced office. This role is critical in keeping the office running smoothly, supporting leadership, and ensuring a positive environment for employees and visitorsKey Responsibilities:Office Operations:Maintain office supplies, place orders, and manage inventoryCoordinate office maintenance, vendors, and service providersEnsure office cleanliness, breakroom supplies, organization, and functionalityAdministrative Support:Provide day-to-day support to leadership and team membersManage calendars, schedule meetings, and coordinate logisticsArrange logistics for Customer meetingsHandle incoming calls, emails, and general inquiriesAssist executives with day-to-day needs/errandsFront Desk & Coordination:Greet visitors and manage front desk activitiesHandle mail, packages, and courier servicesAssist with onboarding logistics for new hiresFinance & Basic HR Support:Assist with basic office expense tracking, invoices, and basic bookkeeping tasksSupport payroll coordination and timesheet collection as neededProject & Miscellaneous Support:Assist with small projects, reports, and data entryCoordinate team events, lunches, and internal communicationsSupport ad-hoc requests from managementBe able to drive nearby as needed for furnishing and pickup supplies, coffee/Food etc.Qualifications:1-3 years of administrative or office support experienceStrong organizational and multitasking skillsGood communication and interpersonal skillsProficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google WorkspaceAbility to work independently in a small team environmentPreferred Traits:Self-starter with a "figure it out" mindsetDetail-oriented and dependableFriendly, professional demeanorComfortable wearing multiple hats in a small officeBenefits (Optional to Include):Paid time off (PTO)Growth opportunities within the companyStable, collaborative work environmentDesirable - Bilingual (English / Spanish

Created: 2026-05-08