Payroll Specialist

PAYROLL SPECIALISTFast growing Foodservice Equipment Parts Distributor in Vernon Hills is seeking a Payroll Specialist in our Vernon Hills Il office (Hybird).ESSENTIAL FUNCTIONSProcess a multi-state bi-weekly payroll. Support the Payroll Manager in the processing of the payroll. Responsible for payroll functions including time and attendance system, managing timecards, input of bonuses, incentives, commissions, deductions, and reporting for payroll reconciliation. Bi-weekly payroll organization is essential.Payroll data entry for all employees to include but not limited to the processing of new hires, department transfers, rate changes, address changes, direct deposit addition changes, retroactive pay calculations, garnishments, and other misc. deductions.Employee transfers within ADP Workforce Now and knowledgeable of feed files, HRIS & payroll systemFamiliar with ADP standard reporting, custom reporting and payroll calculation reportsMaintain accurate personnel files, benefit files, PTO accruals and annual PTO Audit.Benefits administration include processing benefit enrollments, terminations, and other life events, file maintenance, dependent verifications, new hire reporting. Auditing and maintaining correct eligibility for all healthcare plans.Strong understanding of state jurisdictions, new state setup for withholding, and ensuring tax compliance.Processing wage garnishments and levyMaking accurate payroll calculations, adjustments in pay for raises, bonuses and commissions.Familiar with Third party sick pay and payroll entriesAssist with HR compliance audits such as I-9 Audit, 401(k) audits, and internal payroll audits.Year-end preparation and W-2 distributionRunning monthly reports such as Birthday, Anniversary and supporting accounting departments during auditsAssist in special HR projects as needed such as company events. General administrative and clerical services such as mail distribution, filing, etc.Provides direct administrative support to the HR Directors as needed.Other duties as assigned.EDUCATION:High School diploma or equivalent (required)REQUIREMENTS:Three years payroll administration experience using ADP's payroll system a mustTwo years general HR support experienceDemonstrated proficiency in Microsoft Office productsKnowledge of Federal, State and local HR lawsAbility to handle and maintain extremely confidential informationMust be well organized and great attention to detailExcellent verbal and written communication skillsBilingual in Spanish is preferredMultitasking abilitiesAbility to collaborate with a teamStrong interpersonal communication skills

Created: 2026-05-08