Office Manager

AP Executive Staffing is partnering with a well-established, locally owned company in the Northtowns with a strong reputation for quality and service to hire an Office Manager. This is a key position within a small, close-knit team where this individual will take full ownership of day-to-day office operations.This role is ideal for someone who is highly organized, dependable, and takes pride in creating structure, improving processes, and keeping everything running smoothly behind the scenes.Key ResponsibilitiesOversee daily office operations and serve as the central point of coordinationAnswer phones and communicate with customers in a professional, friendly mannerSchedule jobs and coordinate calendars for field teamsEnter and manage work orders accurately and efficientlyPrepare and send itemized quotes and customer communicationsProcess payments and support accounts receivable activitiesMatch invoices, track billing, and maintain accurate financial recordsAssist with basic bookkeeping and administrative reportingIdentify opportunities to streamline workflows and improve office efficiencyQualificationsPrevious experience in an administrative, office management, or similar roleStrong organizational skills with high attention to detailComfortable managing multiple priorities in a fast-paced environmentProficiency in Microsoft Office; experience with QuickBooks or similar systems preferredExcellent communication and customer service skillsSelf-starter who takes initiative and ownership of responsibilitiesWhat We're Looking ForA reliable, accountable professional who enjoys being the "go-to" personSomeone who thrives in a small business environment and is comfortable wearing multiple hatsA process-minded individual who naturally looks for ways to improve how things are done

Created: 2026-05-08