Executive Assistant

Job Title: Executive AssistantLocation: Sterling, VA (Onsite with future hybrid flexibility)Reports To: CEO and PresidentPosition Summary:Our client, a growing manufacturing and direct mail company, is seeking an experienced and highly organized Executive Assistant to support the CEO and President. This newly created role will provide high-level administrative support while also assisting with purchasing and estimating functions. The ideal candidate is proactive, detail-oriented, and capable of managing both day-to-day executive support and project-based responsibilities that contribute to overall business operations.Key Responsibilities:Provide comprehensive administrative support to the CEO and PresidentManage complex calendars, schedule meetings, and coordinate logisticsServe as the primary point of contact for inbox management, prioritizing communications and responding on behalf of executives when appropriateCoordinate domestic travel arrangements, including flights, hotels, and ground transportation (utilizing AMEX points system)Prepare, edit, and manage correspondence, reports, and presentationsAssist with proposals and estimates, including client-facing materialsSupport purchasing and estimating functions, collaborating with internal teamsHandle confidential information with a high level of discretionTake on ad hoc projects and initiatives as neededQualifications:3+ years of experience supporting senior executives, preferably at the C-suite levelStrong organizational, time management, and multitasking abilitiesExcellent written and verbal communication skillsProactive mindset with the ability to anticipate needs and offer solutionsAbility to work independently and collaboratively in a fast-paced environmentHigh level of professionalism and discretionWork Environment:This role will be fully onsite in Sterling, VA, during the initial training and onboarding periodOpportunity for a hybrid schedule over time; candidates must be comfortable working in an office settingCompensation:Competitive salary, commensurate with experienceBenefits package included

Created: 2026-05-08