Executive Assistant

About M&DFor the past 80+ years, M&D has led the aftermarket in remanufacturing innovation to address technological advancements and changing customer needs. In the past few decades, we have expanded beyond our remanufacturing roots to develop close (and sometimes exclusive) partnerships with the world's leading OEMs and manufacturers.Those partnerships with key suppliers like Bosch, Garrett, Federal Mogul, Cummins, Stanadyne, Holset, BorgWarner, Delphi, Yanmar, Mitsubishi, Denso and others have been critical in honing our remanufacturing capabilities and expanding our parts offering to include new, no core options in fuel injectors and fuel pumps, diesel engine cylinder heads, blocks, crankshafts and connecting rods. M&D also stocks a complete assortment of turbos (new and remanufactured), inframe overhaul kits, filtration and aftertreatment parts including DPFs, DOCs, EGRs, sensors and other engine parts.Our strong remanufacturing roots combined with our 41 branch locations, a nationwide outside sales team of 25 and our close OEM & Manufacturer partnerships make us unique in the industry - no one understands diesel engine failure analysis and parts better than M&DWE FUEL UPTIMEPosition Summary The Executive Assistant supports the CEO with day-to-day administrative and operational tasks. This role requires strong organization, attention to detail, sound judgment, and the ability to handle confidential information in a fast-paced environment. The Executive Assistant will also support other members of the leadership team as needed.LocationFully on-site - Southlake, TX corporate officeCandidates must be able to work in-office 5 days per week.ResponsibilitiesProvide administrative support to the CEO, including calendar management and handling confidential communicationsCoordinate travel arrangements and prepare materials for travel-related meetingsPrepare and edit correspondence, presentations, reports, and other materialsSchedule and coordinate in-person, virtual, and off-site meetings and events, including agendas, logistics, and follow-upMaintain electronic and paper filing systemsProcess expense reports, invoices, and related paperworkCoordinate vendor, customer, and employee gifts and holiday communicationsManage branded clothing orders, inventory, and vendor coordinationCoordinate office furniture quotes, orders, and related logisticsManage office supply ordering and inventory for corporate officesProvide administrative support for special projects as neededPerform occasional errands and other logistical tasks as neededPerform other duties as assignedRequirementsBachelor's degree or equivalent experience preferredMinimum of 5 years of experience supporting senior-level executives Experience in a fast-paced environmentStrong proficiency in Microsoft Office Suite Excellent written and verbal communication skillsExceptional time-management, prioritization, and organizational abilitiesAbility to multitask, anticipate executive needs, and work independentlyStrong problem-solving skills and attention to detailHigh level of professionalism, confidentiality and discretionStrong interpersonal and relationship-building skillsCurrent valid driver's licenseSuccessful completion of pre-employment background, credit check and drug screeningFosters good coworker citizenship and contributes to a positive work environmentPhysical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.Prolonged periods of sitting at a deskProlonged periods of working on a computerProlonged periods of standingAbility to repeat motionsAbility to reach at, above, or below shoulder levelAbility to bend, kneel, and climbAbility to lift and carry to 15 lbs. Office environmentNoteThis job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.

Created: 2026-05-09