Executive Administrative Assistant

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to two Directors and assist product and business teams with day-to-day administrative operations for a multinational tech organization! This freelance opportunity is ideal for a polished professional who thrives in a fast-paced environment, exercises sound judgment, and delivers exceptional support with accuracy and discretion.Employment Type: FreelancePay Rate: $40/hr.Location: Hybrid, onsite Tuesday through Thursday in CupertinoStart Date: 6/1Duration: 6-9 monthsHours: 40 hours per weekKey Responsibilities:Manage and coordinate multiple Director calendars, adjusting priorities as schedules shift.Arrange domestic and international travel for select team members.Prepare and process expense reports in a timely and accurate manner.Support facilities-related requests and help maintain smooth team operations.Provide administrative and operational support across product and business functions.Required Qualifications:Experience managing calendars, travel arrangements, expense reports, and facilities requests.Proficiency with workplace productivity and collaboration tools such as calendar applications, email, presentation software, document platforms, and team messaging tools.Ability to handle sensitive and confidential information with professionalism and discretion.Preferred Qualifications:7+ years of experience supporting Director-level leaders or above in an Administrative Assistant capacity.Strong written and verbal communication skills.Excellent organizational skills with a keen attention to detail.Ability to multitask, meet deadlines, and remain calm under pressure.Strong interpersonal skills and the ability to build effective cross-functional relationships.Demonstrated initiative, sound decision-making, and a positive, solutions-oriented attitude.Interest in project coordination and fostering strong team culture.Experience working on Mac platforms is highly preferred.This role is well suited for someone who is resourceful, adaptable, and eager to contribute to a dynamic team by keeping operations organized and leaders supported.

Created: 2026-05-09