Billing Specialist

Summary:Brownlee Whitlow & Praet, PLLC is a dynamic and expanding law firm dedicated to serving North Carolina, South Carolina, Georgia, and Virginia. We pride ourselves on our commitment to client service, fostering growth within our firm, and a collaborative environment filled with purposeful work. We set high expectations, work hard, and don't shy away from complex or demanding matters. We believe great legal work is built by strong teams, clear systems, and mutual respect"”not burn out or chaos. With offices strategically located in Atlanta, Raleigh, Charlotte, Charleston, Greenville, SC, and Richmond, we aim to establish a strong presence throughout the Southeast in the next decade.The Billing Specialist will support the firm's finance department with a primary focus on the monthly billing process and accounts receivable (AR) activities. This role is ideal for a detail-oriented professional with experience in collections and the legal field, who is comfortable communicating with internal teams and external clients to ensure accurate billing and timely payment.The ideal candidate is organized, proactive, and understands the importance of accuracy, confidentiality, and client service in a law firm environment.Key Responsibilities:Billing SupportAssist Accounts Receivable Specialist with the monthly billing cycle, including invoice preparation, review, and distributionVerify billing accuracy, time entries, rates, and matter details prior to invoice releaseCoordinate with attorneys, paralegals, and management to resolve billing questions or discrepanciesSupport billing adjustments, write-offs, and re-billing as neededAccounts Receivable (AR)Assist with AR management by reviewing aging reports in legal practice management system (Centerbase), tracking outstanding balance in the Accounts Receivable log, and coordinating follow-up communications with clients to support timely collection resolution of past due accounts Maintain accurate records of all billing collections activity and client payment discussions. Apply client payments and ensure proper allocation to matters utilizing our legal practice management system (Centerbase) and accounting software (Quickbooks)Serve as a point of contact for billing and payment inquiriesMaintain professional, courteous communication with clients, and internal team membersEscalate unresolved billing or AR issues to leadership when appropriateFinance Department SupportAssist with maintaining organized billing and AR recordsSupport month-end close related to billing and receivablesAssist with special projects and process improvements within the finance departmentQualifications:Required:1-3 years of experience in accounts receivable, billing, or accounting supportPrior experience with collectionsStrong attention to detail and organizational skillsExcellent written and verbal communication skillsAbility to handle sensitive financial and client information with discretionProficiency in Microsoft Excel and general accounting systemsPreferred:1-3 years in professional services fieldFamiliarity with legal billing practices, timekeeping, and trust accounting conceptsExperience with legal billing or practice management software (Ie. Centerbase, Clio, etc.)

Created: 2026-05-09