Accounting Administrative Assistant

A Washington DC based commercial real estate company is seeking an experienced Accounting Administrative Assistant to join our team. The ideal candidate will have at least 3 years of experience working in a professional services environment in a project supporting role. Proficiency with Microsoft Excel, Microsoft Project, Power Point required. Status: In-officeSalary: $65,000.00-$90,000.00 DOELOCAL CANDIDATES ONLY Duties and Responsibilities:Invoicing / Accounts ReceivablePrepare monthly client invoices based on information provided by project billing systemInclude client reimbursable expenses and related backup documentationCommunicate with project management staff for distribution, approval and submission of client billing.Collection and application of client paymentsMonitoring of accounts receivable aging and follow-up on any delinquencyAccounts PayableReview and posting of company accounts payableSupporting documentation and approvalsMonthly check runsCompany credit card accounting and paymentCompany vendor paymentsOffice vendor paymentsPayroll ProcessingProject and Company BudgetsData entry of project invoices in project budgetsAssist with cash flow of project budgetsMaintain the company budgetData entry of company revenue and expensesAssist with annual company budget projectionsEmployee Expense ReimbursementReimbursement of employee expensesElectronic tracking of expense backup for client reimbursement through invoicing processAudit SupportAssist our third-party CPA in preparation and support of annual financial audit, tax filingsReconciliation of accountsAdministrative DutiesMaintain office suppliesLandlord liaisonAssistance with contractsAssistance with proposalsMarketing materials supportOffice vendor coordinationAssist with AV coordination for meetingsAssist with meeting set ups and greeting clients and consultants.Project Manager SupportCertificate of Insurance maintenanceCourier, FEDEXJob Requirements:3+ years of experience in professional services corporate accountingBachelor's degreeProficiency with QuickBooks Online and ExcelStrong organizational and task management skillsHigh attention to detailExcellent communication skillsAbility to manage multiple tasks and meet scheduled deadlinesExceptional attention to culture, teamwork and an attitude of exceptional customer serviceHow To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a "number"!Visit and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

Created: 2026-05-09