Transaction Manager

MHW Search has exclusively partnered with a privately held real estate platform in Houston with a significant track record across development and brokerage, having completed in excess of $5 billion in total transaction volume. We are searching for a Transaction Coordinator/Manager to join the team to support the brokerage and development functions. ResponsibilitiesTransaction & Closing CoordinationManage commercial real estate transactions from executed contract through closingMaintain and monitor transaction timelines, contingency deadlines, and closing milestonesCoordinate closely with title companies, escrow officers, attorneys, and lenders to ensure all closing requirements are satisfiedTrack and confirm completion of due diligence deliverables and closing conditionsPrepare and distribute transaction status updates to brokers and stakeholdersEnsure all transaction documentation is complete, accurate, and submitted on scheduleTitle & Escrow Coordination Order and coordinate title commitments, title updates, and title policy issuanceReview title commitments and exception schedules for completeness and accuracyTrack and manage resolution of title objections and curative itemsCoordinate delivery and review of surveys, zoning reports, and recorded documentsEnsure execution and timely return of closing documents and escrow instructionsVerify entity documentation, authorized signatories, and closing requirementsCoordinate earnest money deposits and confirm receipt with title companyAssist with preparation and review of settlement statements and closing disclosuresFacilitate communication between title company and brokerage team to resolve closing issuesConfirm that all closing deliverables are received prior to funding and recordingDue Diligence & Documentation ManagementCoordinate due diligence items including:Title and surveyProperty condition reportsFinancial and lease documentationInsurance and entity documentationMaintain organized digital transaction files and document logsEnsure compliance with brokerage, lender, and regulatory documentation requirementsTrack delivery of required documents for closing readinessCommunication & Stakeholder CoordinationServe as the central point of coordination between brokers, clients, title companies, lenders, and attorneysSchedule closing calls, document signings, and coordination meetingsProvide proactive communication regarding transaction status and outstanding itemsEscalate issues that may impact closing timelinesAdministrative & Operational SupportMaintain transaction checklists and workflow tracking systems (e.g., ASANA or similar platform)Coordinate commission documentation and closing packagesAssist brokers with listing and contract documentation as neededSupport reporting on transaction pipeline and closing activityQualifications3+ years of experience in commercial real estate, transaction coordination, title, escrow, or closing operationsWorking knowledge of commercial real estate contracts and closing proceduresStrong understanding of title, escrow, and closing workflowsExceptional organizational and time management skillsHigh attention to detail and document accuracyAbility to manage multiple transactions simultaneouslyStrong communication and problem-solving skillsProficiency in Microsoft Office (Word, Excel, Outlook)Preferred QualificationsExperience working directly with title companies, escrow, or closing teamsFamiliarity with commercial real estate transaction types including:Investment salesLeasing transactionsDevelopment and land transactionsTexas Real Estate License (preferred but not required)

Created: 2026-05-09