Quality Assurance Quality Control Coordinator

Executive Summary:Flotech Environmental is a fast-growing, leading, underground utility / pipeline maintenance specialty contractor specializing in jet-vac cleaning and CCTV pipeline inspection and trenchless pipe rehabilitation of storm and wastewater pipeline infrastructure throughout Florida. Our team of qualified and dedicated professionals have worked together for 20+ years and provide a standard of excellence to agencies, municipalities, contractors, property management companies and engineering firms in maintaining critical infrastructure against water inflow and infiltration.Flotech is searching for a star Project Administrator to join our growing South team in Miami, FL. This role is for a highly organized individual who thrives in a fast paced and dynamic work environment (office and field), while maintaining strong attention to detail, tapping into problem solving skills to meet project objectives.As a Project Administrator you will play a critical role in client communications, scheduling with field operations and clients, project planning, mapping, preparation and quality control of client deliverables on a daily basis. Additionally, quantitative analysis and reporting is key - ensuring accurate revenue recognition, cost controls, budgeting and efficient billing processes. As part of a growing statewide team, you'll have the opportunity to work on high-profile municipal infrastructure projects, collaborate with experienced industry leaders, and grow into higher-level operations or project management roles.The Project Administrator reports to the Area Manager.80-90% in office, 10%-20% in fieldMay require travel and emergency responseKey ResponsibilitiesProject Support and CoordinationSupport Project Managers and Field Ops in execution project goals (schedule coordination, project planning and project tracking)Ensure required permitting, material ordering and equipment are planned in advance of the start of workCreate project maps in ArcGIS, including asset IDs, to support field crews with planning, sequencing, and business development proposalsSupport Field Operations and Estimating creating cost estimates for all project work ordersSupport Business Development and Estimating teams with quantity takeoffs and jobsite visitsProject Monitoring and ReportingEnsure accurate tracking, recording and reporting of all active projects on a daily basis, supporting field crews, as needed (supporting all aspects of administration and documentation)Audit production data / timecards from field crews for project manager's review and acceptanceVerify, track and forecast project costs as per Estimator's budgetClient Communication and DeliverablesAssist project manager with project deliverables preparation, presentation, and submission, including but not limited to daily QAQC per NASSCO PACP/LACP/MACP standards, GraniteNet inspection reports, ARC GIS system input and pipe condition assessment reportsDemonstrate high standards of communication and organization with clients on project updatesProject Financial ManagementAssist project manager in project billing and job costing, ensuring prompt billing and reportingAssist with daily budget tracking and variance analysis Assist Accounting team in periodic financial reviews, including revenue recognition and job cost review, equipment cost review, project cost management, billing preparation, and operational expense reviewReview and maintain regional expense reports, enforcing company expense policyTeam Coordination and Resource ManagementAssist Fleet Manager in coordination of Mechanics and Technicians for optimal equipment maintenance and utilization, as well as reportingAct as a regional liaison for HR, IT, and business management, as neededAssist with software training and implementationEnforce operations and accounting controls, policies, and SOPsPromote ongoing Safety First CultureQualificationsBachelor's degree in Construction Management preferred, but not requiredAbility to analyze civil construction contracts, plans, technical specifications and shop drawingsProven leadership and communication skills (written and verbal)2-3 years experience of Field Engineering, Project Management or Field Operations preferredExperience working in maintenance and / or construction of storm and wastewater collection systems (jet-vac cleaning, CCTV pipeline inspection, trenchless rehabilitation) preferredStrong organizational and time management skillsProficiency in software and data management tools (MS Excel, HCSS, Hubspot, Adobe)Bilingual: English & Spanish requiredOSHA 10 preferredNASSCO PACP preferredAbility to work with budgets and KPI metricsAbility to be decisive, flexible, and execute effectively in a dynamic fast-paced environmentExperience with ARC GIS, database management & mapping a plusBenefitsCompetitive salaryIncentive Compensation: discretionary incentive compensation subject to individual and company performance.Company Benefits Package, including Healthcare (Health, Dental, Vision) and 401k

Created: 2026-05-09