Procurement Coordinator

Job Title: Buyer AdministratorLocation: Irvine, CA USA 92618Duration: 06 Months Contract (Potential temp to perm)Pay Rate$22/hr. - $25/hr. (Depending on Experience)Shift Time: 1st shift (Mon- Fri, 8 AM to 5 PM)Degree requiredPosition Summary:Provides day-to-day administrative support to the Purchasing/Supply Chain team by: • Maintaining procurement master and transactional data accuracy in the ERP/administrative system • Coordinating indirect purchasing workflows (RFQs, quote collection, PO creation) • Managing supplier compliance recordkeeping and routine supplier follow-upKey Responsibilities:Procurement & System AdministrationMaintain and update purchasing-related master and transactional data in the ERP/administrative system, including lead times, promise dates, and related supply parameters. Coordinate with suppliers & buyers to ensure system information reflects current supplier commitments and supports on-time delivery performance.Track and follow up on missing or incomplete supplier information required to keep orders and schedules current.Indirect Purchasing Support Support indirect purchasing activities, including: o Sending RFQs to suppliers. o Collecting, organizing, and reviewing quotes for completeness, including pricing, lead time, terms, validity, freight, and applicable surcharges. o Supporting potential negotiations by preparing comparisons, documenting supplier responses, and highlighting exceptions. o Creating and placing indirect purchase orders in the ERP/procurement system per approved sourcing decisions. Ensure purchase orders are accurate and include required details: o Part/service descriptions, quantities, delivery dates, ship-to, terms, and required attachments.Supplier Compliance Recordkeeping Proactively request, track, and file updated supplier documentation, such as: o Supplier Business Questionnaires o Reps & Cert packages (as applicable) o Certifications and compliance packages (e.g., quality, regulatory, or other required documents) • Follow up with suppliers to ensure documentation remains current and complete. Supplier Communication & Follow-Up • Serve as a point of contact for routine supplier communication related to quotes, promise dates, and documentation requests. • Request suppliers to populate/confirm key order information. • Follow up on overdue quote responses, missing confirmations, and outstanding compliance packages. • Document communications and maintain organized records to support buyer decision-making and compliance.Required Qualifications:1+ years of experience in procurement administration, purchasing support, supply chain coordination, or a related administrative role.Experience working with suppliers to obtain quotes, confirmations, and required documentation.Proficiency in Microsoft Office (Excel, Outlook, Word); ability to create and maintain trackers, comparisons, and organized records.Strong attention to detail and commitment to data accuracy; ability to manage multiple requests and deadlines.Clear, professional written and verbal communication skills.Preferred Qualifications:Experience with ERP/procurement systems (e.g., SAP, Oracle, JD Edwards, or similar).Familiarity with indirect purchasing (MRO, services, office/plant supplies, contracts) and basic purchasing terms.Experience supporting compliance documentation processes (supplier questionnaires, certifications, quality/regulatory documentation).

Created: 2026-05-09