Senior Billing Coordinator

Senior Billing CoordinatorMid-sized DC Law Firm is seeking a highly skilled and detail-oriented Senior Billing Coordinator to support the accurate and timely preparation of client invoices. The ideal candidate brings strong communication skills, a commitment to exceptional client service, and the ability to thrive in a fast-paced, deadline-driven environment while collaborating with a high-performing team.Status: Hybrid - 9 days in office a monthSalary: $90,000.00 - $120,000.00 (commensurate with experience)LOCAL CANDIDATES ONLY Key ResponsibilitiesPrepare, revise, and finalize pre-bills and invoices, including narrative edits, write-offs, and adjustments, ensuring accurate and timely billing and e-billing submissionsTroubleshoot and resolve billing and e-billing issues as they ariseImplement and maintain automated Outside Counsel Guidelines (OCG) processes to ensure billing compliance and finalize complex invoices in accordance with client OCGs and firm billing rulesAdminister OCG rule settings and coordinate with time-capture systems to validate and correct time entries based on client-specific requirementsPartner with billing attorneys and legal administrative assistants to ensure timely processing of invoicesManage the full billing cycle for assigned attorneys and support additional attorneys as neededReview and approve write-offs and adjustments initiated by billing attorneys, ensuring compliance with firm policiesAssist with timekeeper and matter rate maintenance, confirming rate accuracy with appropriate firm stakeholdersGenerate and distribute billing metrics and reports, including special and ad hoc reporting requestsProcess and post cash receipts and wire transfers accurately and promptlySupport other Billing Coordinators with billing tasks and attorney requests to ensure timely responsesPerform additional duties and participate in special projects as assignedQualifications & SkillsCollege coursework or degree preferred5+ years of law firm billing experience requiredProficiency with billing systems such as Elite/3E and BillStreamExperience with time-capture systems (e.g., iTimekeep) and e-billing platformsStrong understanding of Outside Counsel Guidelines (OCG), including automated OCG rules and complianceWorking knowledge of accounts receivable processes, including posting cash receiptsAdvanced proficiency in Microsoft Word and Excel, with comfort navigating multiple financial systemsAbility to prepare, edit, and finalize complex invoices, including manual edits in WordExceptional attention to detail and accuracy, with the ability to interpret complex billing requirementsStrong organizational and multitasking skills with proven ability to manage competing deadlinesAbility to work independently and collaboratively in a fast-paced environmentAdaptable, receptive to feedback, and quick to learn new systems and processesAdditional DetailsHours: 9:00 a.m. - 5:30 p.m.Salary Range: $90,000 - $120,000 (commensurate with experience)Required 9 days in office a monthHow To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a "number"!Visit and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

Created: 2026-05-09