Bilingual HR & Recruiting Coordinator

Key ResponsibilitiesRecruiting & Hiring Independently coordinate and manage recruiting processes for assigned roles Post job openings and manage candidate pipelines across platforms (e.g., LinkedIn, Indeed) Conduct initial candidate screening and evaluate qualifications Coordinate interviews and communicate with candidates and hiring managers Support offer preparation and onboarding coordination Maintain recruiting trackers and ensure timely follow-up throughout the hiring process HR Operations & Employee Lifecycle SupportSupport day-to-day HR operations across the employee lifecycle (onboarding, status changes, and offboarding) Coordinate employee offboarding processes, including termination documentation, system updates, and internal communication Respond to employee inquiries and provide general HR support Maintain employee records and ensure HRIS data accuracy Assist with onboarding processes, including orientation and documentation Support employee status changes (promotions, transfers, compensation updates) Assist with policy communication and implementation Support basic employee relations matters by gathering information and coordinating follow-ups Maintain internal HR trackers, logs, and documentation (e.g., onboarding, compliance, payroll impact) Performance & KPI CoordinationSupport coordination of quarterly KPI processes across departments Follow up with department leaders on goal setting and progress tracking (e.g., goal setup, updates, and completion status) Assist in organizing and tracking employee performance evaluation cycles Coordinate performance review timelines, documentation collection, and follow-ups Maintain performance tracking records and ensure data accuracy Support consolidation of evaluation results and assist in preparing summary reports Follow up on outstanding items and ensure timely completion of evaluation processesHR Vendor Management & CoordinationCoordinate with external HR vendors (e.g., payroll providers, benefits brokers, insurance, background check, and compliance vendors) Manage day-to-day vendor communication and follow-ups Support vendor sourcing, including quotation requests and basic price comparisons Assist in evaluating vendor options and tracking service deliverables Maintain vendor records, contacts, and documentation Payroll & Timekeeping SupportAssist with timecard review, proactively identify discrepancies, and communicate with department managers to resolve issues and ensure accurate and timely updates.Support payroll-related updates, including new hires, terminations, and compensation changes Generate and maintain payroll-related reports (e.g., timecard summary, payroll changes, adjustments, and discrepancies) Support preparation of payroll reports for internal review and ensure data accuracy and completeness Maintain payroll tracking logs and support documentation managementAssist with payroll audits and data validation as needed Cross-Functional Communication & CoordinationCoordinate with the Finance team on payroll-related matters, including data verification and issue resolution Liaise with the China HR team to support cross-regional HR coordination and data alignment Respond to internal inquiries related to HR operations, payroll, and employee matters in a timely and professional manner Ensure effective communication and follow-up across departments to support smooth HR operationsAdministrative & Office SupportCoordinate meetings, calendars, and internal communications Schedule appointments with external vendors (e.g., government agencies, maintenance, contractors) Manage office supply orders and assist with company events Support business travel arrangements Provide local administrative support for the LA office as needed Other DutiesPerform additional HR and administrative tasks as assigned QualificationsBachelor's degree preferred 2-3 years of recruiting, HR, or administrative experience with recruiting exposure required Proven ability to coordinate and support recruiting processes, with the ability to take ownership of assigned roles Exposure to HR operations, employee lifecycle processes, or vendor coordination preferred Strong organizational skills with high attention to detail Ability to manage multiple priorities and work independently Strong interpersonal and communication skills (written and verbal) Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong data accuracy and follow-through Hands-on, proactive, and solution-oriented mindset Preferred QualificationsExperience recruiting for corporate roles (e.g., Marketing, Operations) or retail positions Exposure to onboarding, offboarding, and termination processes Experience working with HR vendors (payroll, benefits, insurance, etc.) Experience with HRIS or payroll systems (e.g., ADP, Gusto, Paychex) Experience in multi-location or multi-state environments Interest in growing into an HR Generalist role Language RequirementBilingual in English and Mandarin (required) Work ScheduleMonday - Friday, 8:00 AM - 5:00 PM

Created: 2026-05-09