Office Operations & HR Coordinator

Position Title: Office Operations & HR CoordinatorLocation: Arlington Heights, ILCompany OverviewOur client is a well-established mechanical contractor with over a century of continuous service, supporting commercial, industrial, healthcare, and mission-critical projects across the Chicagoland area and beyond. They are seeking a motivated and detail-oriented Office Operations Coordinator & HR Coordinator to support daily operations and contribute to an organized, efficient, and positive work environment.Position SummaryThe Office Operations & HR Coordinator plays a key role in supporting the day-to-day functions of the office while assisting with core employee lifecycle processes. This position is ideal for someone early to mid-career who enjoys keeping operations running smoothly and has an interest in gaining exposure to HR coordination.This is a hands-on, highly collaborative role that blends administrative operations with employee support responsibilities. This is not an executive assistant role.Key ResponsibilitiesOffice OperationsCoordinate daily office activities to ensure an organized and efficient work environmentMaintain office supplies, equipment, and overall office organizationServe as a central point of contact for internal office needs and coordinationSupport scheduling and coordination across office and field teamsAssist with purchase orders, expense tracking, document preparation, and reportingTrack and renew business licenses to ensure complianceIdentify opportunities to improve administrative processes and workflowsSupport implementation and consistency of administrative procedures and company policiesCoordinate business insurance claims and related documentationAssist with fleet coordination and management of employee devices (phones, tablets)HR CoordinationSupport onboarding activities, including new hire paperwork, orientation scheduling, and system setupCoordinate offboarding processes, including exit interviews and documentationMaintain accurate and up-to-date employee records and filesAssist with benefits coordination and respond to general employee inquiriesSupport internal communication related to HR policies, updates, and initiativesPartner with leadership to help ensure a smooth and positive employee experienceQualifications3+ years of experience in administrative, office operations, or coordination rolesExposure to HR-related tasks such as onboarding or employee records preferredStrong organizational and multitasking skills with high attention to detailAbility to work independently and prioritize effectively in a fast-paced environmentProficiency in Microsoft Office (Word, Excel, Outlook)Experience supporting basic accounting functions (purchase orders, invoicing, expense tracking)Strong communication skills with the ability to work effectively with both office staff and field personnelFamiliarity with document management systems (SharePoint, Google Drive, or similar)Experience in construction, HVAC, or service-based environments is a plusCompensation & BenefitsAnnual discretionary bonus eligibilityMedical, dental, and vision benefits401(k) and Employee Stock Ownership Plan (ESOP)Paid vacation and holidaysLife insurance

Created: 2026-05-09