Executive Assistant/Travel Coordinator

Overview: You'll be the central point of coordination for all company travel "” managing end-to-end logistics including flights, hotels, ground transportation, and contingency planning. You'll monitor itineraries in real time, adjust plans on the fly, and ensure executives and employees always have a seamless experience. This role also includes light administrative support for the Office of the CEO during slower travel periods.What you'll ownEnd-to-end booking and coordination for domestic and international travelReal-time monitoring and proactive rebooking when disruptions arise (including outside standard hours)Detailed, accurate travel itineraries and expense documentationVendor relationships across airlines, hotels, car services, and private aviationTravel compliance and timely expense reporting in partnership with FinanceWhat we're looking for3-7+ years in executive travel coordination or corporate travel managementExperience managing high-frequency, complex travel for executivesInternational travel logistics experience strongly preferredAn established network of travel vendors (airlines, car services, private aviation)Exceptional attention to detail, strong organization, and sound judgment under pressureComfort with after-hours availability and urgent response when neededHigh discretion and professionalism at all times

Created: 2026-05-09