Office Administrator

Position SummaryThe Office Administrator serves as the front-facing administrative lead for the office, ensuring a professional, organized, and welcoming environment. This role focuses primarily on hospitality, communication, and day-to-day administrative support, while also overseeing essential office operations such as supply management, vendor coordination, budgeting assistance, and facilities support. Success in this role requires strong communication skills, discretion, attention to detail, and the ability to manage multiple priorities with professionalism.This position is 100% onsite in our client's Addison office.Primary Responsibilities - Hospitality AdministrationServe as the first point of contact for visitors, vendors, and callersAnswer and manage incoming calls, voicemails, and general inquiriesMaintain a professional and welcoming office environmentBook and coordinate vendor presentations and service visitsRecord and send outbound checks and packagesMaintain office and kitchen supplies to support daily hospitality needsPrepare conference rooms for meetings and assist with audiovisual setup as neededHandle sensitive information with confidentiality, discretion, and professionalismGeneral office and support tasks as assignedExpanded Responsibilities - Office & Administrative SupportOffice OperationsOpen and close the office and front desk as requiredCoordinate incoming and outgoing mail, packages, and courier deliveriesMaintain organization of shared spaces, workrooms, kitchens, and supply areasMonitor and distribute office supplies, paper, and tonerManage office equipment, postage systems, and related administrative accountsAdministrative & Financial SupportSubmit and track product or service quote requestsAssist with preliminary budget drafts and expense trackingScan, assemble, and distribute invoices, checks, and supporting documentationScheduling, Coordination & Internal SupportCoordinate meetings, events, and internal office activitiesMaintain tracking spreadsheets, logs, and administrative recordsSupport internal communications such as announcements, milestones, or updatesServe as backup support for additional administrative functions as neededEssential Functions & SkillsStrong communication skills (verbal, written, and interpersonal)Excellent organizational and multitasking abilitiesAbility to work independently while managing competing prioritiesConsistent attention to detail and follow-throughAbility to remain calm, professional, and solution-oriented under pressureRegular, reliable attendance and punctualityQualificationsHigh school diploma or equivalent requiredPrior hospitality, receptionist, or office administration experience preferredProficiency in Microsoft Word, Excel, and OutlookStrong judgment and ability to handle confidential information

Created: 2026-05-09