Executive Assistant to Founder/CEO

Company DescriptionPlacemaker Hospitality is a Minneapolis-based restaurant group operating a collection of neighborhood restaurants, including Barbette, Book Club, Pat's Tap, Bread & Pickle, and Gigi's Cafe. Since 1991, we've focused on creating places and events that reflect and cater to the unique identities and interests of local neighborhoods. This approach, known as "Placemaking," centers on designing spaces that enhance lives while serving great food and drink. At the heart of our mission are people-powered places that embody our four key values: feed people good food, connect with community purpose, welcome diversity, and speak with an eclectic voice. These guiding principles inspire creative decision-making in all our efforts.Role DescriptionWe're looking for a highly capable Executive Assistant to support the CEO in a role that is equal parts organization, communication, and operational support. This role is ideal for someone experienced, thoughtful, and self-directed"”someone who enjoys bringing clarity and structure to a fast-moving environment, and is looking for meaningful, part-time work.About the RoleThis is not a task-based administrative role.You will act as the organizational hub around the CEO, helping manage communication, streamline information, and ensure that important work moves forward.The right person will take ownership, exercise judgment, and reduce the day-to-day friction that comes with running a multi-unit business. This is a long-term position so please don't apply if PT work would be temporary for you. Key ResponsibilitiesCommunication & Inbox ManagementReview and triage CEO inbox dailyDraft responses and handle routine communicationRoute requests to appropriate team membersEnsure timely follow-up on important itemsCalendar & SchedulingManage CEO calendar and schedulingCoordinate internal leadership meetings and external appointmentsEnsure meetings are well-prepared and purposefulInformation & Document OrganizationOrganize and maintain Dropbox systems across the organizationCreate clear, intuitive folder structures and naming conventionsEnsure key documents are easy to locate and useAdministrative & Project SupportManage business certifications, licensing, and documentationAssist with investor and business materialsSupport special projects and researchTrack action items and follow up when neededWhat Success Looks LikeThe CEO's inbox is manageable and prioritizedScheduling is smooth and efficientDocuments are easy to find and well-organizedImportant tasks and follow-ups don't get lostThe CEO is able to focus more on leadership and operationsWho This Role Is ForThis role is a great fit for someone who:Has significant professional experience (often 5-10+ years)Has supported a founder, executive, or small leadership teamIs highly organized and comfortable creating systems from scratchExercises strong judgment and doesn't need constant directionCommunicates clearly and professionallyEnjoys working independently and taking ownershipSuccessful candidates for this role are:Experienced Executive AssistantsFormer Chiefs of Staff or operations leaders looking for a more focused roleProfessionals stepping back from full-time work but still wanting meaningful responsibilityExperienced in communications, marketing, or community organizingRole DetailsPart-time: approximately 20-25 hours per weekFlexible schedule, with some daily availability preferredOn-Site; some hybrid possibleCompensation: $28-36/hour, depending on experienceCan start immediately Applicant must be Twin Cities-basedWhy This Role MattersThis role directly impacts the effectiveness of the CEO and the organization as a whole. The right person will help create clarity, reduce friction, and support the continued growth of a unique group of neighborhood restaurants.How to ApplyPlease provide a cover letter about your experience and what draws you to this type of role, and this role in particular.QualificationsStrong skills in Executive Administrative Assistance and Executive SupportProficiency in handling Expense Reports and Calendar ManagementExperience in providing Administrative Assistance at an executive levelFamiliarity with prioritizing confidential and time-sensitive tasksExcellent organizational, communication, and problem-solving abilitiesProficiency in MS Office Suite and other administrative toolsHigh attention to detail and the ability to multitask effectivelyPrevious experience in a similar role is required

Created: 2026-05-09