Sales and Client Relations Coordinator

COMPANY & CULTURE OVERVIEW:Gladiator Productions is a full-service event production company that partners with our clients to produce events, experiences, and activations through design, fabrication, lighting, entertainment, staffing, project management, budget management, & so much more! We are an LGBTQ+ and Woman-Owned business We support clients in many industries such as beauty & fashion, entertainment, food & beverage, sports, and technology throughout North America.We are a mighty team of individuals collaborating to produce events with intention. Our principles guide us in making our clients' dreams a reality. We pride ourselves on developing close relationships with our clients resulting in effective collaboration and repeat business.ROLE SUMMARY:The Sales and Client Relations Coordinator will support the Marketing/Sales Team. They will be directly involved in Sales and Client relations efforts. Additionally, this role will be responsible for monitoring CRM platforms & ensuring a smooth transition from Client intake phases to time of project signing. The right person for the job shall be capable of wearing many hats, enjoys working in a fast paced environment and is an exceptional communicator. PRINCIPLE ACCOUNTABILITIESBusiness Development and Sales Support:Provide ongoing CRM support including execution of email journeys & monthly newsletters, contact maintenance, and data analyticsSupport leading sales intake calls capturing project notes, requirements, and next stepsAssist in managing the RFP process internally from beginning to end, including intake, coordination, and submission support inclusive of budget proposalsPartner closely with the Chief Growth Officer throughout the sales cycle to align the best projects for the Company and ClientAbility to understand metrics and translate them effectively to leadership.Client Support:Support client communication and management through the full project pursuit phase until the project is landed & signedDraft and send professional follow-up emails, status updates, and recap communicationsEnsure a polished, professional representation of Gladiator in all client interactionsSupport drafting of Statements of Work (SOWs), & executing paperwork with client stakeholders Additional Support:Assist with updating business development materials, and customizing case study decksSupport outbound sales efforts, and target industry researchAssist with special projects related to target clients, new business initiatives, and strategic growth effortsGeneral flexibility and agility for miscellaneous tasks that may arisePOSITION REQUIREMENTSExperience:1-2 years CRM, Sales and/or Business Development experience or related Background/Interest in Marketing & Sales Driven environmentEducation:Bachelor's degree preferredJob Related Skills:Exceptional communication & organizational skills (verbal and written) Extremely proficient in Apple/Mac operating systems (OS Sequoia onward) Highly versed in Microsoft Office (Excel, PowerPoint, Teams, Outlook) Beginner-level Adobe Creative Suite skills (InDesign)Understanding of web based software/databases (particularly CRM-focused)THE PERKSMedical, Dental, Vision & Life InsurancePaid Time OffPaid Company Holidays401(k) with company matching

Created: 2026-05-09