Executive Personal Assistant

Executive Assistant / Personal AssistantCompany: Early Dawn Management LLCWorkplace type: Hybrid (Miami)Employment type: Full-timeAbout the roleEarly Dawn Management LLC is hiring a hybrid Executive Assistant / Personal Assistant to support the firm's founder and managing principal "” an early-stage venture investor focused on space, tech, finance and AI, based in Miami. Read more about him here is a full-time W-2 position reporting directly to the principal.About the firmEarly Dawn Management LLC is a Miami-based investment vehicle making early-stage venture investments. The principal is also active in operating businesses across financial services and legal tech. Additional background available on request.What you'll ownBookkeeping and expense operationsCategorize and track personal and business expenses across multiple entitiesManage receipts, reimbursements, and credit card reconciliationLiaise with bookkeepers and accounting platforms; maintain clean recordsVendor onboarding, invoice tracking, and bill payCompliance and professional services coordinationServe as primary liaison to CPAs, tax counsel, immigration attorneys, and corporate counselTrack filing deadlines, document requests, and signature workflowsMaintain organized records of entity formation documents, K-1s and immigration filingsCoordinate KYC/AML packages for new investments and banking relationshipsDeal flow and project trackingMaintain investment pipeline trackersPrepare meeting briefs, follow-up notes, and action itemsManage data rooms, NDAs, and document workflowsConduct light research on companies, founders, and counterpartiesCalendar, inbox, and travelOwn the principal's calendar to protect deep workManage the inbox, with delegated reply authority increasing over timeHandle domestic and international travel: flights, hotels, ground transport, and visasWhat we're looking forPrior experience as an EA or PA to a high-output principal, founder, or investorNumerate and detail-obsessed; fluent in spreadsheets and accounting/banking platforms (QuickBooks, Mercury, or equivalent); able to read a balance sheetComfortable with legal and tax workflows; has worked alongside CPAs and attorneysOperationally fluent across e-signature tools, password managers, and expense platformsActively uses AI tools (Claude, ChatGPT, and similar) for drafting, research, summarization, and workflow automation; quick to integrate new toolsStrong written communication; able to draft clean, professional correspondence on the principal's behalfProactive and self-directed; builds systems rather than waiting for instructionsCalm under pressure; able to hold many threads simultaneously and re-prioritize quicklyCompensation and logisticsBase salary: $100,000-$120,000, commensurate with experienceFull-time, W-2 employmentStandard business hours, with occasional availability outside those hours for international travel windows and urgent mattersRemote, with one day per week in person at the Miami officeStart date: as soon as possibleRequirementsAuthorized to work in the United States; this role does not offer visa sponsorshipSuccessful background check required

Created: 2026-05-09