Executive Assistant to Founder & CEO

Executive Assistant to Founder & CEOSan Francisco, CA | Full-Time | Primarily On-SiteFollowing application instructions below Preferred Candidate Locations:San Francisco, Presidio Heights, Pacific Heights, Marina, Cow Hollow, Laurel Heights, Richmond District, Mill Valley, Sausalito, Southern Marin, Burlingame, Hillsborough, Oakland, EmeryvilleAbout the OpportunityA highly respected luxury design and client-services firm is seeking an exceptional Executive Assistant / Founder Support Partner to work directly alongside the Founder & CEO.This is not a traditional Executive Assistant role. This position is best suited for someone who thrives in a fast-paced, high-touch, highly relational environment where communication, responsiveness, anticipation, and operational support are critical to the success of the business.The Founder is deeply involved in client relationships, business development, creative direction, and day-to-day operations. This role serves as the connective tissue behind the scenes "” ensuring information flows quickly, priorities stay aligned, and nothing falls through the cracks.The ideal candidate is proactive, highly organized, emotionally intelligent, tech-savvy, and energized by supporting a high-performing founder and luxury brand environment.What You'll OwnExecutive Support + Communication ManagementManage complex calendar scheduling with strong attention to timing, logistics, and prioritiesMonitor and manage inbox communication throughout the day with urgency and discernmentDraft responses and communicate professionally on behalf of the FounderAct as a trusted communication hub between the Founder, clients, vendors, internal team members, and external partnersTrack action items, follow-ups, and ongoing conversations to ensure continuity and responsivenessHelp protect the Founder's time, energy, and focusReal-Time Operational SupportProcess and organize a high volume of fast-moving information throughout the dayCommunicate proactively and consistently to ensure alignment on priorities and next stepsAnticipate needs and solve problems before they become issuesSupport both business and select personal logistics as neededAssist with travel coordination, scheduling, errands, appointments, reservations, and miscellaneous administrative supportManage shifting priorities calmly and efficiently in a dynamic environmentBusiness Development + Team CoordinationSupport business development initiatives, lead tracking, and follow-up coordinationAssist with CRM updates, tracking documents, and organizational systemsCoordinate with operations leadership and team members to ensure projects and communication stay alignedHelp create operational consistency and improved workflows across the businessWhat Makes This Role DifferentThis role is ideal for someone who:Thinks quickly and communicates clearlyEnjoys high-touch support environmentsIs energized by fast-paced, client-facing businessesCan manage multiple conversations and priorities simultaneouslyUnderstands urgency without becoming reactiveThrives being highly involved and highly trustedThis is NOT a rigid 9-5 administrative role. The right person understands how to operate with flexibility, responsiveness, ownership, and strong judgment.Ideal BackgroundsCandidates from the following environments tend to excel in this type of role:Luxury real estate teamsFounder-led businessesTalent agencies or sports agenciesLuxury hospitality or concierge servicesUHNW family office supportEvent production or client-services organizationsExecutive support within fast-paced entrepreneurial environmentsPreferred Experience5+ years supporting executives, founders, or high-performing professionalsExperience managing complex calendars and high-volume communicationStrong organizational and follow-through skillsExperience working in highly relational, service-oriented businessesComfortable managing confidential and sensitive informationTech-savvy and quick to learn new systems and communication toolsStrong written and verbal communication skillsAbility to operate independently while maintaining alignment with leadership prioritiesKey Traits for SuccessHighly proactive and anticipatoryCalm under pressureExtremely detail-orientedStrong communicator and follow-throughAdaptable and solutions-focusedHigh emotional intelligenceComfortable with ambiguity and rapid changesFast processor with strong sense of urgencyService-minded and team-orientedTrustworthy and discreetCompensation + BenefitsCompetitive base salary Health benefitsPTOParking stipend / transportation supportOpportunity to work closely with a highly respected Founder and luxury brandSchedule + Work EnvironmentPrimarily on-site in San FranciscoFlexibility required based on business needs and Founder scheduleOne remote day per week may be considered after onboarding and demonstrated success in the roleWhy This Role Is SpecialThis is a rare opportunity to become a true operational partner to a highly respected Founder and luxury brand. The right candidate will gain meaningful exposure to leadership, business operations, client services, and high-level decision-making while becoming an integral part of a fast-moving, creative, and highly collaborative environment.If interested, please email your resume to Carey@ along with:Your geographic locationYour general salary requirements/range (not a disqualifier) A few available times for an introductory conversationConfirmation once your DISC assessment is completePlease also complete a quick DISC assessment through Cloverleaf. It helps us better understand communication style, strengths, and overall fit with the team. It only takes about 10 minutes and provides helpful insight on both sides.You can get started here:your profileWhen prompted for "Organization," please enter: your nameComplete the DISC assessment only (other assessments are optional)Once completed, please send a quick confirmation email along with your resume to Carey@

Created: 2026-05-09