Property Coordinator

Property & Client Services Coordinator (Retail Center Operations) - $32-$34/hr | San Jose, CA | Start ImmediatelyWhy This Role Stands OutJoin a fast-paced retail environment where you'll sit at the center of operations, finance, and tenant experience. This is a highly visible role supporting leadership at a major shopping destination"”ideal for someone who thrives on ownership, organization, and making things run seamlessly behind the scenes.Role OverviewThe Property & Client Services Coordinator is the operational backbone of the center, driving administrative excellence across contracts, finance, compliance, and tenant coordination. Reporting directly to the General Manager, this role ensures accuracy, efficiency, and compliance across critical day-to-day functions that support the overall success of the property.What You'll OwnContract & Procurement OperationsMaintain and manage the Center Contract Log, tracking all agreements and amendments Draft and process service contracts, work orders, and change ordersSupport vendor bidding and contract lifecycle through ProcoreEnsure adherence to procurement policies and financial authorization guidelinesParticipate in vendor/project meetings and track follow-ups Financial & Administrative OperationsOwn accounts payable processinginvoice matching, routing, and issue resolution Manage vendor setup and maintenance requests to ensure timely payment Process and audit manual billings across departments (legal, specialty leasing, etc.) Maintain check logs and coordinate lockbox submissionsReconcile P-Card expenses monthly and track supporting documentation Support quarterly accruals and forecasting alongside leadership Risk, Compliance & Access ManagementCoordinate and issue work/access permits for vendors and contractors Ensure all contractors meet insurance and compliance requirementsSupport compliance workflows using systems like Sine/AngusPrepare and submit required forms to initiate vendor compliance processes Tenant & Operational SupportAct as a key point of contact for tenants, ensuring smooth communication and support Assist with specialty leasing activations and center eventsSupport general administrative needs that keep the center running efficiently What We're Looking ForHighly proactive, detail-oriented, and organized Strong communication and interpersonal skills (tenant-facing role) Ability to multi-task and manage competing priorities in a fast-paced environment Confident working independently with sound judgmentExperience with financial processes, contracts, or property management is a plus Familiarity with tools like Procore, invoice systems, or compliance platforms preferred Role DetailsLocation: Oakridge, CA 95123 Pay Rate: $32-$34/hour (W-2) Start Date: ASAP Duration: Long-term contract with strong potential for extension If you're someone who thrives in a highly organized, people-facing operations role and enjoys being the go-to person who keeps everything moving"”this is an excellent opportunity to step into a high-impact position.TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

Created: 2026-05-09