Executive Assistant

Must Haves:Minimum 5+ years of Executive Leadership Administrative AssistanceCustomer Service BackgroundOffice ManagementMust have a High School Diploma, Degrees in Business preferredCustomer Service Focus - Internal / ExternalMust have EXCELLENT written and verbal skills.Must have and exude and extremely high level of task / project ownershipMust be able to demonstrate excellent organizational & critical thinking skillsMust have a high sense of urgencyMust be able to demonstrate ability to effectively communicate at all levelsMust be able to demonstrate strong attention to detailMust be socially skilledMust be able to demonstrate excellent task and time management skillsTrustworthy with confidential informationMust have excellent proficiency with the primary Microsoft Office SuiteRemote Meeting Technology Experience (Zoom, Microsoft Teams, Skype, WebEx)D2D/Responsibilities: To assist driving the business forward by acting as the administrative assistant for one of the leadership teams.Time & Calendar management is crucial - owning the leadership team's schedules, protecting zone times, and preparing materials for meetings.Another critical piece of this role is to act as a Follow Up Manager within the team. During business growth and strategy execution, there are a myriad of tasks that are required to be completed by the team. Consistent follow up of open tasks is proven to drive business growth.Act as a meetings facilitator for designated meetingsSend around Outlook invitations and manage attendee coordinationPrepare agendas in consultation with leadership teamAttend meetings and capture action items and follow-upsDuring meetings, compile meeting minutes, prepare task lists and circulate documents after the meetingsTrack completion of assigned action itemsSupport onboarding logistics for new team membersAssist with company events, meetings, and or off-site coordinationAdministration of calendarsSchedule meetings per requestResolve scheduling conflictsCoordinate across departments and time zonesProtect executive focus time when appropriateProject AssistanceAssist leaders as neededPrepare Documents, Presentations and Spread sheetsSupport reporting and data organizationMaintain organized digital filing systemsExpense ReportsAssist leaders with expense reports, as requestedTeam AssistanceFrom time to time some of the team may need Administrative Assistance. This could be anything from creating binders for presentations to event or training coordination.Travel SupportCoordinate business travel arrangements such as flights, hotels, and itinerariesProvide private travel support as requestedManage on-site visit logistics for customers or partnersCompliance, Security & Credential TrackingTrack and manage employee badging requirements for various projectsOversee and track security clearance processes including applications, renewals, and record keepingMaintain confidentiality of sensitive records

Created: 2026-05-09