Personal & Executive Assistant (Confidential)

Personal & Executive Assistant (Confidential Opportunity)Center City PhiladelphiaAbout the OpportunityA private individual is seeking a highly organized, discreet, and dependable Personal & Executive Assistant to provide both professional and personal support in a dynamic, fast-paced environment based in Center City Philadelphia. This is a long-term opportunity for someone who enjoys creating structure, anticipating needs, and helping day-to-day operations run seamlessly.The ideal candidate is proactive, adaptable, and solutions-oriented with a calm, low-ego approach. This role requires a high level of trust, discretion, and flexibility while supporting a busy principal across a variety of responsibilities.ScheduleMonday-Friday, 8:30 AM - 5:30 PM (primarily in-person)Occasional flexibility outside standard hours as neededKey Responsibilities:Executive & Administrative SupportManage complex calendars, scheduling, and appointmentsOrganize and maintain email communications and inbox managementCoordinate meetings, reservations, and general administrative tasksAssist with ongoing projects and day-to-day operational supportPersonal & Household CoordinationCoordinate vendors, household services, and property maintenanceAssist with errands, returns, shopping, and personal logisticsOversee upkeep and coordination for multiple residences as neededManage vehicle appointments, servicing, and related logisticsSupport occasional family-related coordinationTravel & LogisticsArrange and manage business and personal travelPrepare organized itineraries and travel materialsAssist with logistics planning for additional travelers when neededGeneral SupportHandle a wide range of ad hoc requests with professionalism and efficiencyAnticipate needs and proactively problem-solveHelp maintain organization and operational flow across both personal and professional prioritiesQualifications:Previous experience supporting C-suite executives, high-net-worth individuals, private households, or family offices strongly preferredProven ability to operate with discretion and confidentiality in high-touch environmentsStrong organizational, communication, and multitasking skillsSelf-starter with strong follow-through and sound judgmentComfortable balancing shifting priorities in a fluid environmentValid driver's license and reliable transportation requiredIdeal CandidateTrustworthy, polished, and approachableHighly resourceful and adaptableDetail-oriented without being overly rigidComfortable operating independently with minimal oversightThrives in a hands-on support role and enjoys being helpfulAdditional NotesThis is not a traditional corporate executive assistant role. The position requires someone comfortable supporting both business and lifestyle needs in a highly personalized environment. The right candidate will be flexible, proactive, and motivated by helping create ease and organization behind the scenes.

Created: 2026-05-09