Office Manager

Executive Assistant / Office ManagerNew York, NY (Financial District)Target Salary: $100,000 - $120,000A highly active private investment firm based in the Financial District of New York City is seeking an experienced Executive Assistant / Office Manager to support senior leadership and assist with the coordination of daily operations across the firm.The organization is active in real estate and alternative investments, managing a diversified portfolio of assets across the United States on behalf of institutional investors and an affiliated family office. Since its founding, the firm has completed over $1 billion in acquisitions across residential and healthcare real estate and continues to expand its investment platform.Key ResponsibilitiesProvide direct administrative support to senior leadership, including managing complex calendars, scheduling meetings, and coordinating logistics for internal and external meetingsTrack priorities and assist executives in managing daily schedules, follow-ups, and key deadlinesCoordinate domestic and international travel arrangements including itineraries, accommodations, and logisticsDraft and manage professional correspondence and communications on behalf of leadershipMaintain strict confidentiality while handling sensitive legal, financial, and personal informationAssist the General Counsel with the coordination and execution of legal documents, including signature pages, notarizations, and closing materialsSupport the preparation and distribution of investor reporting materials and transaction-related documentationMaintain organized document management systems and shared drives, ensuring proper filing, version control, and accessibilityServe as the primary administrative point of contact for the office, including greeting visitors, coordinating conference room schedules, and managing visitor access with building managementOversee day-to-day office operations including supplies, mailing and shipping, and general office organizationAssist in planning and coordinating firm events, meetings, and company retreatsQualifications7-10+ years of Executive Assistant experience supporting senior executives in a professional services, private equity, investment, or law firm environmentBachelor's degree or equivalent professional experienceStrong written and verbal communication skillsHighly organized with exceptional attention to detailAbility to manage multiple priorities in a fast-paced environmentHigh level of professionalism and discretion when handling confidential mattersProficiency with Microsoft Office including Outlook, Word, Excel, and PowerPointExperience supporting legal or transaction-related workstreams including document execution, closing materials, and corporate documentation preferredFamiliarity with real estate transactions, corporate structures, or investment vehicles is advantageousNew York Notary Public designation, or willingness to obtain shortly after hire, preferred

Created: 2026-05-09