Administrative Assistant

Our client, a leading financial services firm, is seeking a polished and proactive Administrative Assistant to provide high-level support to senior leaders and executives within a fast-paced corporate environment. This role requires exceptional organization, professionalism, and discretion, along with the ability to manage multiple priorities and complex logistics seamlessly. The ideal candidate will serve as a trusted partner to key stakeholders, helping to drive efficient day-to-day operations while delivering a high standard of administrative and client support.Please note this is an onsite, 6-month contract role based in San Francisco, CA. Pay will be $45/hr.Key Responsibilities:Provide high-level administrative support to senior leaders and executives within a fast-paced environment. Manage complex calendars, prioritize scheduling requests, and coordinate meeting logistics across multiple time zones. Coordinate internal and external meetings, conference calls, and communications with professionalism and discretion. Handle a high volume of phone calls and correspondence while interacting effectively with senior business stakeholders and clients. Arrange domestic and international travel, including itineraries, accommodations, and expense report processing. Prepare, edit, and distribute correspondence, presentations, reports, and other business documents. Support onboarding, employee transitions, and offboarding processes. Maintain knowledge of company policies and independently manage routine administrative matters. Process invoices, coordinate payments, and assist with budget-related administrative tasks. Organize and ship materials to clients and respond promptly to client inquiries and requests. Assist with office operations, including supply management, inventory upkeep, filing, archiving, and general administrative support. Contribute to team projects, events, and additional ad hoc administrative initiatives as needed. Qualifications: 3+ years of administrative support experience, preferably supporting senior leaders or executives. Excellent verbal and written communication skills with strong interpersonal abilities. Exceptional organizational skills with a high level of attention to detail and accuracy. Ability to manage multiple priorities, adapt quickly, and perform effectively in a deadline-driven environment. Proven ability to handle confidential and sensitive information with professionalism and discretion. Strong problem-solving skills with the ability to work independently and proactively anticipate needs. Demonstrated dependability, sound judgment, and a strong sense of urgency. Comfortable interacting with individuals at all levels of an organization. Ability to remain composed and professional in high-pressure situations. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Positive, collaborative attitude with a strong team-oriented mindset. High degree of integrity, professionalism, and confidentiality required.Please submit your resume for considerationYou can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.California applicants, please view our Privacy Notice here:

Created: 2026-05-09