Administrative Coordinator

Must-Haves:Ability to thrive in a fast-paced, high-volume environmentStrong multitasking and prioritization skillsProfessional, confident, and assertive communication styleStrong organizational and time-management skillsComputer proficiency and comfort learning internal systemsProficiency in MS Office (Excel, Word, PowerPoint)Excellent written and verbal communication skillsTeachable mindset and willingness to learnHigh school diploma or equivalentPlusses:Experience in administrative support for install or service teamsExposure to billing processes, POs, or invoicing workflowsCRM experience (Salesforce preferred)Scheduling, dispatch, or workflow coordination experienceExperience working with vendors or field operations teamsNotary experienceDay-to-Day:Coordinate permit processing and post-installation inspectionsHandle warranty paperwork and records administrationAssist with scheduling parts-pending jobsCoordinate office workflow across install and service teamsCreate and release purchase orders for vendorsAlign documentation for invoicing and forward to accountingAct as vendor liaison and respond to customer inquiriesAnswer phones, handle correspondence, and perform data entryRun system queries and maintain accurate recordsSupport a high-volume operation during peak summer monthsJob Description:Insight Global is seeking an Administrative Coordinator for a top home services client. This individual will support one of the install and service teams by coordinating permits, inspections, workflow, and light billing processes. The environment is highly collaborative, working alongside sales managers, master plumbers, install managers, a large admin team, installers, field technicians, and parts teams. This role is ideal for someone who stays cool under pressure, enjoys juggling multiple priorities, and thrives during busy seasons when business volume spikes significantly. Comprehensive training is provided through shadowing and structured onboarding, making this a great opportunity for a teachable, driven administrative professional looking to grow in a stable, union-backed role with earning upside through incentives.($24-$26/hour)

Created: 2026-05-09