Finance Operations Coordinator

Finance Operations CoordinatorAnnual Salary: 50,000-60,000Work Location: Full Time In-Office Position| Franklin/Nashville and Surrounding Area Benefits: 401(k), Health, Dental, Vision, Profit Sharing, PTO Role SummaryWe are seeking a detail-oriented and motivated Finance Operations Coordinator to support day-to-day accounting, finance, and procurement operations across the organization. This is an excellent opportunity for a recent college graduate or early-career professional looking to build hands-on experience in accounting, financial operations, vendor management, and business administration within a fast-paced and collaborative environment. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities while maintaining accuracy and professionalism. This role will work cross-functionally with internal teams, clients, and vendors to support core financial processes including accounts receivable, accounts payable, sales tax administration, procurement coordination, operational reporting, and process documentation. The role will also help create, maintain, and improve standard operating procedures (SOPs) and detailed workflow documentation to support operational consistency, scalability, and internal controls. Key ResponsibilitiesAccounting Operations & Inbox ManagementMonitor and manage the accounting team inbox, ensuring timely, professional, and accurate responses to internal and external inquiries. Route vendor invoices for processing and maintain organized documentation workflows. Research and respond to client and vendor requests, coordinating with internal stakeholders as needed to resolve issues efficiently. Maintain strong communication with vendors and clients regarding billing, payments, and account-related matters. Sales Tax AdministrationMaintain and update sales tax tracking documentation and filing records. Generate and review economic nexus reports and sales tax reporting data across multiple systems, including TaxJar and Stripe. Prepare draft sales tax filings for review and approval across applicable state jurisdictions. Maintain accurate filing records, payment confirmations, and supporting documentation within SharePoint and internal tracking systems. Coordinate new state sales tax registrations and online filing portal access as business requirements expand. Prepare filing summaries and supporting reports for leadership review and approval prior to submission. Accounts Receivable SupportMaintain and update aged receivables reporting to support weekly AR review meetings. Communicate with clients regarding outstanding balances and payment reminders in a professional and timely manner. Update and maintain client billing and contact information within Stripe and related systems. Monitor payment reconciliation accounts and apply customer payments where appropriate. Reconcile transaction activity between Stripe and QuickBooks, identifying and escalating discrepancies as needed. Support customer supplier onboarding and documentation requests. Participate in client billing meetings and assist with issue resolution and follow-up actions. Accounts Payable & Financial ProcessingMaintain vendor records and supporting information within Ramp and related financial systems. Process vendor invoices, employee expense transactions, and corporate credit card activity. Review transaction documentation for completeness and readiness for approval workflows and synchronization with QuickBooks. Monitor invoice and approval statuses, following up with stakeholders to ensure timely processing. Assist with maintaining and updating approval workflows and internal financial controls. Conduct periodic reviews and audits of vendor accounts and financial records to ensure accuracy, compliance, and proper documentation. Procurement & Vendor OperationsSupport audit and control processes for third-party resale operations, including transaction reviews, documentation validation, and internal compliance checks to ensure accuracy and risk mitigation. Manage procurement vendor relationships by coordinating communications, tracking vendor performance, and ensuring alignment with business objectives and service expectations. Oversee procurement of software and hardware, ensuring adherence to vendor partner program requirements, licensing compliance, and internal purchasing policies while optimizing cost and efficiency. Process Documentation & Operational ImprovementCreate, maintain, and update standard operating procedures (SOPs), workflow documentation, and process guides across finance and operational functions. Identify opportunities to improve operational efficiency, organization, and process consistency. Support the implementation and documentation of new systems, workflows, and internal controls as the organization grows. Preferred QualificationsBachelor's degree in Finance, Accounting, Business Administration, Economics, or a related field. Strong attention to detail and organizational skills. Excellent written and verbal communication skills. Proficiency in Microsoft Excel and Microsoft Office applications. Ability to learn new financial and operational systems quickly. Strong problem-solving skills and willingness to take initiative. Experience with platforms such as QuickBooks, Stripe, Ramp, or TaxJar is a plus, but not required. What We're Looking ForA self-starter who is eager to learn and grow in a finance-related career path. Someone who thrives in a fast-paced, collaborative environment. A highly dependable individual who values accuracy, accountability, and professionalism. 

Created: 2026-05-09