Recruiting Operations Coordinator

Recruiting Operations & Coordinator | Boutique AI Talent Advisory | Remote (Austin, TX preferred)This isn't a scheduling job. It's a front-row seat to how elite talent strategy gets done.Our client is a boutique talent advisory practice working exclusively with Tier-1 AI and private equity clients "” and we're hiring the first key team member to grow alongside them.You'll work directly with the principal "” a 10+ year top-1% biller and builder with roots in major staffing firms and top-tier consulting "” on live searches spanning AI strategy, product, post-sales, and leadership mandates. No 30-person team. No micro-niche. Real work, real clients, real mentorship from day one.What this role actually is:A blended EA / ops / recruiting seat with a clear runway to full-cycle search and, eventually, your own book of business. The progression is explicit:Right-hand operator "” own the calendar, inbox, pipeline, and processCandidate-facing "” screening calls, updates, stakeholder commsFull-cycle search "” run mandates end to endYour own seat "” hire your own replacement beneath youDay-to-day, you'll: ? Own scheduling, calendaring, and inbox management across active searches ? Coordinate all candidate logistics "” interview scheduling, follow-ups, feedback tracking ? Maintain clean, structured data across ATS, Notion, and spreadsheets ? Triage and screen high volumes of inbound applicants ? Support sourcing, list-building, and initial outreach as you ramp ? Help build and continuously improve recruiting workflows and documentationYou're a fit if you are:? 0-3 years into your career in recruiting coordination, EA/PA, consulting, or ops? Exceptionally organized with strong attention to detail? High IQ and EQ "” comfortable eventually engaging senior candidates and hiring managers? Hungry, coachable, and genuinely ambitious about growing into a more senior search role? Comfortable in a lean, entrepreneurial environment with changing priorities? Based in the US "” Austin/Texas strongly preferred for future in-person collaboration? Open to recruiters or executive search professionals early in their career who are ready to take on real ownership and work directly alongside a seasoned operator in a fast-moving start-up.Why this opportunity is different:Most coordinator roles keep you in the back office. This one is designed to pull you forward.You'll get exposure to the full lifecycle of retained search "” scorecards, process design, calibration, candidate advisory, and negotiation. You'll see how talent strategy connects to business outcomes, not just "fill the req." And you'll do it inside a niche that matters: AI strategy, post-sales, and AI product talent across venture- and PE-backed companies.No internal politics. No legacy process overhead. One-to-one relationship with a principal who wants to invest in you.Compensation:?? $80,000 - $110,000 base (commensurate with experience)?? Bonus tied to search output once you're productive

Created: 2026-05-10