Office Manager

Hughey & Phillips, a client of Brixey & Meyer, is looking for an Office Manager to join their team!Full-time | Salaried | Onsite | Mansfield, OHJoin Us as an Office Manager (Operations & Systems Coordinator)!Hughey & Phillips is seeking a detail-driven, dependable Office Manager to support daily operations at our Mansfield site. In this hands-on role, you'll manage system transactions, release jobs, and prepare critical documentation that keeps production moving accurately and on schedule. As part of a small, close-knit team, your work will directly impact production flow, shipping, and overall site performance.Your Responsibilities:As an Office Manager, you will:Process daily system transactions with a high level of accuracy and urgency to keep operations moving.Release jobs in the system and ensure each job is properly set up, documented, and ready for execution.Create, print, and assemble job packets (paperwork, labels, supporting documents) so teams have what they need when they need it.Manage the order lifecycle from release through shipment, coordinating with production and logistics to get product out the door on time.Generate customer invoices, process vendor invoices, and create purchase orders to support manufacturing and materials flow.Support quoting activities using Excel, applying judgment around pricing, shipping considerations, and order details.Maintain clean, reliable records by verifying entries, tracking updates, and correcting discrepancies quickly.Approve employee timecards and assist with HR activities such as disciplinary actions and employee counseling.Communicate status updates clearly with internal partners to prevent delays and reduce reworkAnswer phones and serve as a reliable point of contact for internal and external inquiries.Oversee general office operations, including coordinating cleaning services, landscaping, and snow removal vendors to keep the site running smoothly.Your Qualifications:To excel in this role, you need:High school diploma or GED required; additional education is a plus.3+ years of experience in office management, manufacturing administration, operations support, or a high-level clerical role with transactional responsibility.Manufacturing experience or understanding of order-to-shipment workflows is strongly preferred.Comfort working in business systems/ERPs (training provided as needed), strong data entry accuracy, and proficiency with Microsoft Office (especially Excel/Outlook); ability to print/scan/compile documentation efficiently.Excellent attention to detail, strong follow-through, ability to prioritize independently, and clear communication in a small-team setting.Ability to work onsite and manage varied responsibilities in a small location where "pitching in" is part of the job.U.S. Citizenship is required due to regulatory requirementWhy You Should Join Us:High visibility, real impact: In a small site, your work directly affects what gets released, processed, and completed each day.Variety without chaos: You'll handle multiple tasks, but your success comes from creating order, clarity, and consistency.Trusted, salaried role: We're looking for a higher-level administrative professional who takes ownership and builds reliable routines.Apply Now!If you're organized, detail-oriented, and comfortable wearing multiple hats, we'd love to hear from you. Apply to this post or contact us on our website now!Hughey & Phillips is an equal opportunity employer, who values diversity and is committed to creating an inclusive environment for all employees.

Created: 2026-05-10