Administrative Assistant / Bookkeeper

Administrative Assistant / Bookkeeper?Location: New York, NY (On-site)Schedule: Full-Time | 10:00 AM - 6:00 PM ESTIndustry: Personal Injury Law / Legal Services?Core Objective?Support multiple personal injury firms by managing a high volume of financial transactions, administrative workflows, and third-party communications. This role requires a blend of precise bookkeeping and proactive operational support.?Key Responsibilities?Financial Management: Handle daily bookkeeping, monthly bank/trust/credit card reconciliations, and year-end closing for multiple entities.?Legal Accounting: Track case disbursements, settlement payoffs, and litigation expenses. Manage accounts payable/receivable for medical providers, experts, and funding companies.?Tax & Compliance: Prepare and file quarterly/annual corporate tax returns, issue W-2s and 1099s, and coordinate with the CPA for audits and planning.?Administrative Coordination: Liaise between attorneys, vendors, and medical offices. Manage internal payroll and expense reporting.?Technical Filing: Navigate New York legal systems (NYSCEF, OCA) and legal CRMs (SmartAdvocate).?Requirements?Experience: 2-5 years in bookkeeping or legal administration (Personal Injury experience preferred).?Knowledge: Strong grasp of trust account handling, reconciliations, and New York court filing workflows.?Software: Proficiency in QuickBooks, Microsoft Office, and Google Workspace.?Soft Skills: High attention to detail, ability to multitask in a fast-paced environment, and professional communication skills.Tools Used?QuickBooks?Microsoft Teams & Google Workspace?Case Management Software (e.g., SmartAdvocate)?How to Apply?Submit your resume to: talentacquisitionq26@

Created: 2026-05-10